What are the responsibilities and job description for the Accounting Specialist position at Inside Higher Ed?
Job No: 540340
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance
Department: 63300500 - FS-FIN BUSINESS OFC
Job Description
Classification Title:
Accounting Specialist
Classification Minimum Requirements:
A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.
Job Description:
Procurement & Budget Support:
Serves as primary requisitioner for Grounds, Refuse & Motor Pool Purchase Orders. Works with operational departments to ensure receiving documentation is accurate and submitted for Accounts Payable processing. Ensures Purchase Orders are correctly entered into the Work Management System to support financial and operational analytics. Provides operational departments with guidance on Procurement policies, compliance requirements, and best practices. Reviews requisitions for budget sufficiency, insurance documentation, and contractual compliance. Works directly with Procurement, Refuse, Motor Pool, Grounds supervisors, and vendors to resolve issues and expedite processing. Tracks invoices and receiving documents for timely payment and assisting with complex procurement packages. Reviews and approvals departmental PCard transactions.
Financial Data Management:
Reviews for billing accuracy for Refuse, Motor Pool, Grounds, and related work orders. Maintains and analyzes billing records, exception reports, and trend data. Updates and manages budget tools using Enterprise Analytics to provide divisions with financial tracking aligned with fiscal goals. Produces reconciliation and variance review reports highlighting key cost drivers such as labor, supplies, and contracted services.
Work Order & Operational Data Oversight:
Collaborates with supervisors to monitor and resolve AiM-related issues (e.g., unbilled, outdated, or incomplete orders). Ensures consistency between work management and financial records. Provides cleanup and resolution of erroneous or outdated data entries.
Documentation, Procedures, And System Enhancements:
Develops, maintains, and improves financial operations procedures and internal controls. Participates in implementing improvements to billing, financial, and reporting systems (e.g., AiM, PeopleSoft, Excel). Supports documentation of department-wide process enhancements and policy standardization efforts.
Training And Communication Support:
Trains new hires on requisitioning, chartfields, AiM, and receiving processes. Develops internal procedural documentation and standardizes workflows. Supports rollout of new financial systems, templates, and reporting tools.
Other Duties as Assigned
NORMAL WORK SCHEDULE:
$53,000.00 to $57,000.00 Annually based on experience
Required Qualifications:
A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.
Preferred:
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:
No
Applications Close: 10 July 2026
To apply, visit https://explore.jobs.ufl.edu/en-us/job/540340
Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-f0e0d8160c79004f9ca5c7e01abc3698
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance
Department: 63300500 - FS-FIN BUSINESS OFC
Job Description
Classification Title:
Accounting Specialist
Classification Minimum Requirements:
A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.
Job Description:
Procurement & Budget Support:
Serves as primary requisitioner for Grounds, Refuse & Motor Pool Purchase Orders. Works with operational departments to ensure receiving documentation is accurate and submitted for Accounts Payable processing. Ensures Purchase Orders are correctly entered into the Work Management System to support financial and operational analytics. Provides operational departments with guidance on Procurement policies, compliance requirements, and best practices. Reviews requisitions for budget sufficiency, insurance documentation, and contractual compliance. Works directly with Procurement, Refuse, Motor Pool, Grounds supervisors, and vendors to resolve issues and expedite processing. Tracks invoices and receiving documents for timely payment and assisting with complex procurement packages. Reviews and approvals departmental PCard transactions.
Financial Data Management:
Reviews for billing accuracy for Refuse, Motor Pool, Grounds, and related work orders. Maintains and analyzes billing records, exception reports, and trend data. Updates and manages budget tools using Enterprise Analytics to provide divisions with financial tracking aligned with fiscal goals. Produces reconciliation and variance review reports highlighting key cost drivers such as labor, supplies, and contracted services.
Work Order & Operational Data Oversight:
Collaborates with supervisors to monitor and resolve AiM-related issues (e.g., unbilled, outdated, or incomplete orders). Ensures consistency between work management and financial records. Provides cleanup and resolution of erroneous or outdated data entries.
Documentation, Procedures, And System Enhancements:
Develops, maintains, and improves financial operations procedures and internal controls. Participates in implementing improvements to billing, financial, and reporting systems (e.g., AiM, PeopleSoft, Excel). Supports documentation of department-wide process enhancements and policy standardization efforts.
Training And Communication Support:
Trains new hires on requisitioning, chartfields, AiM, and receiving processes. Develops internal procedural documentation and standardizes workflows. Supports rollout of new financial systems, templates, and reporting tools.
Other Duties as Assigned
NORMAL WORK SCHEDULE:
- The typical work schedule is Monday - Friday 7:00AM - 4:00PM.
- The incumbent is expected to be periodically available during off hours to support campus emergencies.
- Position is considered as Essential Personnel as defined by UF Policy.
$53,000.00 to $57,000.00 Annually based on experience
Required Qualifications:
A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.
Preferred:
- Experience with existing UF Financial Systems (PeopleSoft & MyUFL Marketplace) is desirable.
- Experience executing database reports and queries.
- Valid Driver's License.
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:
No
Applications Close: 10 July 2026
To apply, visit https://explore.jobs.ufl.edu/en-us/job/540340
Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-f0e0d8160c79004f9ca5c7e01abc3698
Salary : $53,000 - $57,000