Accountant IV

Job No: 537768

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support

Department: 64201000 - FA-PAYROLL AND TAX SRVCS ADMIN

Job Description

Classification Title:

Accountant IV

Classification Minimum Requirements:

Bachelor's degree in an appropriate area and six or more years of experience.

Job Description:

• This position plays a vital role in ensuring the accuracy and control of payroll and retro cost allocation accounting across the University. Responsibilities include educating campus departments on payroll distribution policies and procedures, supporting the review and correction of payroll and retro distribution errors, and facilitating the annual roll-over of payroll distributions into the new fiscal year.
• The role also involves developing and recommending policies, procedures, and processes that support effective fiscal and accounting operations related to payroll and retro distributions. Additional duties include maintaining the Payroll Distribution Listserv, processing system triggers as needed, and overseeing the review and approval of payroll-related journal entries.
• This position is responsible for reviewing wage refund calculations provided to departments and employees, including establishing payment plans when necessary. It oversees the collection of salary overpayments or adjustments from employees and vendors, requiring proactive follow-up with former staff, departments, and external collection agencies. The role serves as the primary point of contact for escalated overpayment issues, handling all related phone calls, emails, and correspondence. It also involves compiling and providing data for dispute resolution and requires close collaboration with the Payroll Processing team within Payroll Services to ensure seamless coordination and compliance.
• This position is responsible for overseeing the biweekly reconciliation of payroll liability, accounts receivable, and other payroll-related accounts within the University's general ledger. Key duties include identifying chartfields with reconciling differences, investigating discrepancies, and implementing corrective actions to ensure financial accuracy and compliance.
• Success in this role requires in-depth knowledge of the University of Florida's accounting system, Payroll On- and Off-Cycle processes, vendor payment procedures, and the handling of reversal and adjustment transactions related to overpayments. A strong understanding of the interdependencies between Payroll, General Ledger, and Accounts Payable functions is essential.
• Provides leadership for direct report(s), including effective performance management, identification of training needs and professional development plans. Creates an innovative and continuous improvement focused environment by seeking out and encouraging ideas for process change. Actively supports and contributes to the CFO Division commitment to inclusive excellence.
• Analyzes and evaluates current business processes and recommends actions to streamline processes or improve operational efficiencies. Develops appropriate and useful metrics and other information to continuously improve the quality and efficiency of service. Review cross-functional financial practices and procedures to ensure consistency and create critical process documentation
  
  

Expected Salary:

$75,000 - $85,000

Preferred:

Extensive knowledge of the accounting & payroll rules and regulations. Ability to determine work priorities, to manage a large and complex system; to work under extreme pressure and meet rigid deadlines; to effectively coordinate complex schedules with other University administrative offices; to analyze and solve problems; to interpret and appropriately implement procedural changes. A thorough understanding of the accounting systems, payroll, general ledger, and tax reporting requirements. Ability to work and maintain effective working relationships with others; to understand, interpret, and apply applicable rules, regulations, policies and procedures; to analyze and solve problems, interpret and recommend solutions or changes; to effectively communicate in writing and orally; to work with limited supervision; to be reliable, and to work both in a team and independently, proficient in Microsoft Office

Special Instructions To Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This requisition has been reposted. Previous applicants are still under consideration and need not reapply.

Health Assessment Required:

No

Applications Close: 19 January 2026

To apply, visit https://explore.jobs.ufl.edu/en-us/job/537768

Our Commitment:

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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