Office Assistant

Overview
We are seeking a highly organized and detail-oriented Office Assistant to support our administrative team. The ideal candidate will possess strong computer skills, excellent customer service abilities, and experience with office management tasks. This role is vital in ensuring smooth daily operations, maintaining efficient communication, and providing exceptional support to staff and clients. The Office Assistant will be responsible for handling a variety of clerical and administrative duties in a fast-paced office environment, contributing to the overall productivity and professionalism of our organization.

Responsibilities

• Manage front desk operations, including greeting visitors and directing calls
• Operate multi-line phone systems with professionalism and courtesy
• Perform data entry, filing, and document proofreading to ensure accuracy
• Utilize Microsoft Office Suite, Google Workspace, and QuickBooks for various administrative tasks
• Assist with calendar management and scheduling appointments or meetings
• Provide customer support via phone, email, or in person, ensuring excellent phone etiquette
• Support office management activities such as organizing supplies and maintaining office equipment
• Handle clerical duties including typing, proofreading, and maintaining organized records
• Support bookkeeping tasks as needed, including basic invoicing and expense tracking
• Bilingual communication skills are a plus for assisting diverse clients or staff members

Experience

• Prior office experience is preferred, especially in administrative or clerical roles such as dental or medical receptionist or personal assistant roles
• Proven proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or similar accounting software is advantageous
• Strong organizational skills with the ability to manage multiple tasks efficiently
• Excellent written and verbal communication skills with proper phone etiquette
• Ability to handle data entry accurately and maintain detailed records
• Familiarity with office management procedures and customer service best practices
• Demonstrated time management skills to prioritize tasks effectively and meet deadlines

This position offers an engaging work environment where organizational skills and customer service excellence are highly valued. The successful candidate will play a key role in supporting daily operations while contributing to a professional office atmosphere.

Job Types: Full-time, Contract

Pay: $12.50 - $15.00 per hour

Expected hours: 40 per week

Work Location: In person

Salary : $13 - $15