What are the responsibilities and job description for the Senior Office Admin position at Innovative Reasoning?
The Senior Office Admin provides executive-level administrative support to MARCENT headquarters, ensuring that command operations and leadership engagements are managed efficiently and accurately . This role encompasses coordinating task routing, maintaining records and correspondence, and supporting executive scheduling to ensure smooth organizational workflow . The Senior Office Admin also assists in preparing executive briefings and reports, supporting meetings and conferences, and ensuring compliance with USMC correspondence standards . By leveraging strong organizational and communication skills, the Senior Office Admin serves as a key enabler for MARCENT leadership, ensuring administrative processes are aligned with mission demands. ***THIS EMPLOYMENT IS CONTINGENT UPON CONTRACT AWARD***
Responsibilities/Duties:
- Provide executive administrative support to MARCENT staff sections.
- Coordinate task management and assist with routing, tracking, and reporting.
- Prepare, edit, and maintain correspondence, memoranda, and other documentation.
- Maintain records and files in compliance with USMC policies.
- Support executive engagements and scheduling.
Supplemental Duties:
- Assist leadership with preparation of executive briefings and reports.
- Support coordination of meetings, conferences, and official visits.
- Serve as a liaison for internal/external communications on behalf of MARCENT leadership.
Administrative Duties:
- Ensure compliance with MARCENT administrative and correspondence procedures.
Supervisory Responsibilities:
None.
Education/Experience/Qualification:
- Bachelor’s Degree required; advanced degree preferred.
- 10 years administrative support experience at the executive level.
- Secret clearance required.
Additional Skills:
- Strong proficiency in Microsoft Office Suite .
- Excellent organizational and communication skills.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Attention to detail in preparing and maintaining executive-level documents.
Location:
Primary workplace is MARCENT Headquarters, MacDill Air Force Base, Tampa, Florida.
Work Environment:
Office environment within a joint military/civilian/contractor staff. Position requires regular interaction with senior leadership and external organizations.
Physical Demands:
Primarily sedentary work involving extensive computer use, with occasional standing and movement during events or meetings.
Work Schedule:
Full-time, 40 hours per week. Monday–Friday, 0800–1600.
License and Other Requirements:
Valid U.S. Driver’s License. Eligibility for issuance of a Common Access Card.
Salary and Benefits:
As stated during the hiring process.
Security Clearance:
Secret clearance required.
Travel:
May be required to travel for conferences, training, or coordination in support of MARCENT operations.