Procurement Coordinator

The Procurement Coordinator provides transactional and administrative support to the procurement function for raw materials, components, and services. The role focuses on accurate purchase order processing, supplier follow-up, purchasing documentation, ERP data maintenance, and coordination of routine order and invoice issues. Work is performed within established pricing, supplier, and purchasing guidelines, with sourcing, negotiation, supplier-selection, and higher-risk supply decisions escalated to the Procurement Specialist and/or Procurement Manager.

Essential Duties And Responsibilities

Responsibilities and Duties

• Creates, issues, updates, and closes purchase orders using approved suppliers, established pricing, specifications, and purchasing requirements.
• Obtains supplier quotations, organizes quote information, and prepares comparison documentation for review; does not independently select suppliers or negotiate material commercial terms.
• Coordinates routine supplier follow-up for order acknowledgements, promised dates, shipment status, tracking information, certificates, and other required documentation.
• Maintains the open-order report, follows up on past-due purchase orders, updates expected delivery dates, and promptly escalates shortages or supplier commitments that may affect operations.
• Assists with routine replenishment activities by reviewing system requirements, on-hand information, lead times, and order status in accordance with established parameters and management direction.
• Coordinates routine purchasing communications with Quality, Operations, Engineering, Receiving, and other internal teams and routes specification, quality, or material changes to the appropriate procurement owner.
• Researches routine purchase order, receipt, and invoice discrepancies with Accounts Payable and Receiving and gathers documentation needed for resolution or escalation.
• Enters and maintains accurate item, supplier, pricing, lead-time, purchase order, acknowledgement, and purchasing records in the ERP system and shared files.
• Supports supplier onboarding and sourcing projects by collecting forms, certifications, quotations, contact information, and other required documentation.
• Prepares recurring purchasing reports, open-order updates, basic inventory information, and supplier follow-up lists for the Procurement Specialist and Procurement Manager.
• Maintains organized procurement records and assists with document retrieval for internal reviews, audits, and supplier-related requests.
• Identifies routine purchasing issues and escalates matters involving negotiation, supplier selection, pricing exceptions, supply risk, quality decisions, or management approval.
• Adheres to applicable environmental, safety, regulatory, and legal requirements and complies with company policies and standards of business ethics.
• Performs other duties as assigned.
  
  

Supervisory Responsibilities

None

Education, Qualifications And Skills

• Associate degree, college coursework, or equivalent relevant experience in Business Administration, Supply Chain Management, Finance, Operations, or a related area preferred.
• 0-2 years of purchasing, procurement, supply chain, materials, customer service, or related administrative experience preferred; manufacturing experience is a plus.
• Experience with JDE (JD Edwards) or a comparable ERP system preferred; ability to learn purchasing systems and procedures.
• Medical device or other regulated manufacturing industry experience is a plus.
• Ability to accurately process purchase orders, maintain records, organize quotations, follow up with suppliers, and follow established procurement procedures.
• Strong attention to detail, organization, communication, follow-up, and basic problem-solving skills.
• Ability to prioritize assigned tasks, meet deadlines, work collaboratively across departments, and escalate issues appropriately.
• Proficiency in Microsoft Excel, Word, email, and other standard business applications; ability to compile and review basic purchasing and inventory data.