What are the responsibilities and job description for the Accounts Payable / Accounts Receivable Specialist (Part-time) position at Innovative Flow Solutions?
Company Summary
Innovative Flow Solutions, Inc. is a leading provider of Flow Control solutions across the water and wastewater treatment industries.
Position Summary
The Part-Time Accounts Payable/Accounts Receivable Specialist is responsible for supporting both AP and AR functions to ensure timely, accurate processing of invoices, payments, receipts, and account reconciliations. This role plays an important part in maintaining the organization’s financial health by managing vendor and customer accounts, resolving discrepancies, and ensuring records are up to date. The position requires strong attention to detail, effective communication, and the ability to balance multiple priorities.
Key Duties And Essential Functions
Accounts Payable
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear. The employee is occasionally required to stand and use hands to finger, handle, or feel objects, tools or controls. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Standard office environment. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is minimal.
Benefits
#InnovativeFlowSolutions
Innovative Flow Solutions, Inc. is a leading provider of Flow Control solutions across the water and wastewater treatment industries.
Position Summary
The Part-Time Accounts Payable/Accounts Receivable Specialist is responsible for supporting both AP and AR functions to ensure timely, accurate processing of invoices, payments, receipts, and account reconciliations. This role plays an important part in maintaining the organization’s financial health by managing vendor and customer accounts, resolving discrepancies, and ensuring records are up to date. The position requires strong attention to detail, effective communication, and the ability to balance multiple priorities.
Key Duties And Essential Functions
Accounts Payable
- Review, verify, and enter vendor invoices into the accounting system.
- Match invoices with purchase orders and receiving documentation.
- Ensure proper coding and approval of invoices.
- Process payments (checks, ACH, wire transfers) in accordance with due dates.
- Communicate with vendors regarding payment status and resolve discrepancies.
- Generate and distribute customer invoices in a timely manner.
- Record and apply customer payments accurately.
- Monitor accounts for past-due balances and follow-up on collections as needed.
- Communicate with customers regarding billing inquiries, payment status, and account discrepancies.
- Reconcile AP and AR sub-ledgers to the general ledger.
- Perform monthly account reconciliations and resolve outstanding variances.
- Maintain organized, accurate records of all AP/AR transactions and provide documentation for audits.
- Prepare AP and AR aging reports.
- Assist with month-end and year-end closing processes.
- Provide data to support financial reporting, budgeting, and forecasting.
- Identify opportunities to improve efficiency in AP/AR processes.
- Support the finance team with special projects and cross-functional initiatives.
- Collaborate with Procurement, Sales, and Accounting teams to ensure accuracy and consistency of records.
- High school diploma or equivalent.
- Previous experience in Accounts Payable, Accounts Receivable, or a similar accounting support role.
- Strong attention to detail, accuracy, and problem-solving skills.
- Effective written and verbal communication skills.
- Ability to stay organized and manage workload within a part-time schedule.
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field.
- Experience with ERP or accounting software (e.g., Global Shop or equivalent).
- Background in manufacturing, distribution, or related industries.
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear. The employee is occasionally required to stand and use hands to finger, handle, or feel objects, tools or controls. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Standard office environment. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is minimal.
Benefits
- Health insurance
- 401(k)
- Dental insurance
- Life insurance
- Paid time off
- Vision insurance
#InnovativeFlowSolutions