Bookkeeper and Payroll Specialist

Company Overview

Innovated Machine & Tool Co., Inc. is a leading provider of precision sheet metal fabrication, serving customers with high-quality products and quick turnaround times for over 40 years. As a family-owned business located in Newport News VA, we combine extensive manufacturing expertise with advanced CNC robotic equipment to deliver exceptional solutions across various metal and plastics needs.

Job Overview

We are a fast-paced manufacturing company seeking a Full Charge skilled Bookkeeper to join our administrative team. This position plays a vital role in maintaining accurate financial records, processing transactions, managing payroll support tasks, and assisting with general office duties. Our team of two bookkeepers work together and report to the owner.

The ideal candidate will have a minimum of 5 years of bookkeeping experience, proficiency in QuickBooks, a basic understanding of general ledger accounting, and the ability to work independently with professionalism and confidentiality.

You will report directly to the Controller and collaborate with management, customers, vendors, bank representatives, and internal departments.

Key Responsibilities

Bookkeeping & Financial Duties

• Enter and pay vendor bills via check, ACH, or electronic methods
• Maintain multiple credit card and checking account balances for multiple related entities, reconciling monthly statements
• Maintain business asset and loan amortization data
• Track and process payments for utilities, loans, insurances
• Participate in annual insurance audits and reviews
• Maintain notes and records for CPA related to month/year-end close
• Maintain reports for management

Payroll & Timekeeping Support

• Verify time card accuracy
• Reconcile and process employee payroll deductions for benefits, liens, garnishments and child support
• Track employee PTO
• Maintain attendance records
• Assist employees with pay or benefit-related questions
• Process payroll weekly including both paper checks and direct deposit
• Enter and maintain employee information in payroll and benefit systems

Administrative & Office Support

• Answer and route incoming calls on multi-line phone system
• Provide administrative support to multiple departments and managers
• Type routine correspondence and complete reports or forms
• Maintain document retention and archive prior-year records
• Take meeting notes during employee or management meetings
• Light workspace organization/cleaning as needed
• Assist with scheduling, greeting visitors, and maintaining company calendar

Will be cross trained for these functions:

• Create, verify and send customer invoices
• Process customer receipts and prepare bank deposits
• Verify vendor bills using receiving paperwork and internal ERP software
• Track and report sales tax paid and owed
• Maintaining accounts receivables – correspond with clients via email, phone, or web portal, to reconcile accounts

Required Skills & Qualifications

• 5 years of experience in bookkeeping, A/P, and A/R
• QuickBooks experience required, Desktop preferred
• Payroll and timekeeping support experience required including garnishments
• Understanding of general ledger accounts
• Proficiency in Microsoft Excel, Outlook, and Word
• Strong math skills and attention to detail
• Ability to research and analyze data to fix problems
• Excellent verbal and written communication
• Ability to prioritize multiple tasks and meet deadlines
• Strong sense of urgency and accountability
• Comfortable with using banking, customer, and vendor online portals
• Ability to maintain strict confidentiality in financial and personnel matters
• Excellent attendance and ability to work independently
• Team player with a professional, results-driven attitude
• Fast learner and highly organized

Innovated Machine & Tool Co., Inc. is a fast paced Precision Sheet Metal contract manufacturer, in business for over 40 years, we strive to give excellent customer service by providing accurately manufactured sheet metal parts, on time, every time. It is our goal to provide our Employees with a safe and clean workplace, equitable wages, and equal opportunity regardless of race, color, sex, religion, age, or national origin.

We are a drug & alcohol free environment.

Pay: $25.00 - $30.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $25 - $30