Administrative Assistant

Job ID: TN-66299

Hybrid/Local Administrative Assistant/Executive with data Entry, Customer Service experience

Location: Nashville, TN (DOH)
Duration: 12 Months

Skills:
Skills Others Customer Service Proficient (4-6 Years) No
Skills Others Customer Service Skills Proficient (4-6 Years) No
Skills Others Data Entry Proficient (4-6 Years) No
Software Others Internet No
Software Others Microsoft Excel No
Software Others Microsoft PowerPoint No
Software Others Microsoft Word No
Skills Others Technical Skills Program Evaluation methods and training Advanced (7-9 Years) No

Program Evaluation Lead, Surveillance Systems and Informatics

Position Description:
The Program Evaluation Lead is responsible for working with the management team to develop and implement evaluation and data collection strategies; managing evaluation and data collection operations; producing reports and performing data analysis to support evaluation; and ensuring that data collection and entry procedures follow agreed-upon protocols. The Program Evaluation Lead also trains and supports team members on program evaluation processes, metrics, and best practices; ensures that SSI programs are incorporating program evaluation processes and practices within their routine activities. The Program Evaluation Lead is responsible for working with SSI and CEDEP programs to incorporate evaluation findings into quality improvement activities and plans, and monitoring the implementation of those plans.

Essential Job Tasks:
Data and Evaluation Coordination Activities
Work with management team to develop and implement evaluation and quality improvement strategies, tools, and data collection plans to track outcomes.
Work with management team to incorporate data/evaluation and quality improvement into program planning, reporting, and staff meetings.
Stay abreast of, and evaluate, current trends and practices in public health research and evaluation.
Make recommendations to ensure effective and efficient data collection, dissemination, and reporting.
Produce periodic program reports for program managers and senior management for program management/evaluation purposes; assist with data interpretation.
Ensure integrity of data reporting on a monthly, quarterly and annual basis by performing data integrity checks and working with program staff on data entry problems.
Troubleshoot and ensure that data is being collected and entered in accordance with relevant protocols and evaluation plans.
Maintain complete and adequate files, records and documentation.
Maintain and update database and data collection procedure manuals.

Leadership Activities
Coordinate data collection and entry responsibilities among relevant staff.
Coordinate evaluation tool implementation, collection, and reporting.
Leads program evaluation and quality improvement training and orientation of new program staff.
Works with internal and external stakeholders to develop a culture of quality improvement. Internal and external stakeholders include regulatory entities and academic partners who interface with SSI and CEDEP on specific projects.

Minimum Qualifications:
Master s degree or equivalent work experience in public health, community development, or a related field of study.
At least three years of experience developing and implementing evaluation strategies including surveys, focus groups, stakeholder interviews.
At least three years of experience analyzing data and creating reports using available data.

Desired Skills, Knowledge, and Abilities:
Demonstrated experience in complex data collection, entry and analysis, including comparative analysis using publicly available data sources.
Strong organizational and multi-tasking skills and attention to detail required.
Proficiency in Microsoft Office and other data entry platforms including online systems. Ability to work under strict deadlines and time constraints, and to establish and manage competing priorities.
Demonstrated ability to lead with no formal authority; ability to gain support and cooperation of staff for data entry and evaluation purposes.
Ability to handle confidential information in accordance with policies and procedures.
Ability to work with minimal supervision, both independently and as an effective member of an inter-programmatic team.
Ability to work with people with varying degrees of computer knowledge.
Excellent interpersonal and organizational skills.
Excellent communication skills in both oral and written communications.
Ability to handle deadlines, details and complexity.
Well organized.
Good analytical and troubleshooting skills.

We have recently been directed that all contract positions need to be residents of TN, or surrounding areas and capable of commuting to their assigned office on a regular basis. The exact schedule and nature of the hybrid position is up for negotiation with the selected candidate.