What are the responsibilities and job description for the Administration and Events Coordinator position at INNOCEAN?
INNOCEAN USA, a full-service advertising agency, is looking for a skilled Administration and Events Coordinator to join our team!
The Administration team consistently provides a safe, clean, productive, and well-maintained
workplace by planning and delivering professional services that are creative, collaborative, sustainable and supportive of INNOCEAN’s core mission.
POSITION OVERVIEW
The Administration and Events Coordinator is responsible for certain aspects of day-to-day office operations and administrative tasks for the department. This is an important position in the agency that requires discretion, professionalism, and a high degree of confidentiality. This person will be working with all levels of employees in the agency and a professional demeanor with strong communication skills is essential. An organized self-starter with excellent time management skills will find this a rewarding opportunity.
ESSENTIAL DUTIES/RESPONSIBILITIES
• Procurement and management of office supplies
• Planning and execution of company events and large meetings
• Represent the department at new hire orientation
• Prepare workspaces for new hires and issuing welcome kits
• Handle of mail and packages, including scanning and distributing mail and checks
• Manage the procurement and invoice approval processes
• Reconcile the monthly department expense report
• Oversee the employee-benefit company car program
• Accountable for company “swag” promotional items and corporate gifts
• Maintain reference material such as emergency contact and vendor lists
• Coordinate with executive assistants and Human Resources on joint projects and events
• Update leadership on progression of various tasks and receive feedback
• Offer suggestions to improve customer service and efficiency; implement process improvements
• Work cooperatively with other members of the Administrative team to provide seamless customer service to INNOCEAN employees and guests, including filling in other roles such as covering the reception desk when necessary
This position is an integral member of the Administration team, which handles facilities services such as the mailroom, reception desk, conference rooms and café. The team works very closely together to provide seamless service to INNOCEAN employees and guests. The Administration and Events Coordinator will be called upon to help or fill-in wherever needed..
DESIRED SKILLS & QUALIFICATIONS
• 1 years of experience working in fast-paced office environment as a receptionist, executive assistant, office manager or similar
• Experience working in a large corporate environment including C-Level executives, clients, and a high volume of company events
• Customer service skills with professional appearance and communication abilities
• Outgoing personality and cooperative attitude
• Strong administrative skills to manage inventory, and key responsibilities (listed above)
• A valid driver’s license with good driving record is desirable to run occasional errands in company mini-van
• Experience with Microsoft Office
• High attention to detail
BENEFITS
• 3 PPO Medical Plans through Anthem to choose from at low cost
• Free Dental and Vision
• 401k match
• Wellness reimbursement program
• Company paid short- and long-term disability, and basic life
• Generous PTO
• On-site Barista
• Beautiful campus across from the Pacific Ocean
SALARY RANGE: $24.04 hourly
Pay is dependent upon several factors including but not limited to: years of experience, client, training, and transferable skills.
Who are we? We are explorers. We look out to the edge of the world and ask, "where haven't we been before?" Together, we hunt for an intersection of art and science, creativity bolstered by data. Storytelling layered in strategy. Innovation rich in intelligence. Our adventures are many, our quests, undaunted. Our possibility is as vast as the ocean. Always remembering, the deeper we dive, the greater we become. And the further we go, the more we find.
Salary : $24