Institutional Coordinator

POSITION SUMMARY

The Institutional Coordinator provides high-level administrative, compliance, and operational support to the Designated Institutional Official (DIO), Graduate Medical Education Committee (GMEC), and affiliated academic leadership. This role ensures effective administration of Undergraduate and Graduate Medical Education programs in accordance with ACGME, LCME, HRSA, and state workforce training program requirements. The Coordinator also serves as a key liaison between the institution, medical schools, residency and fellowship programs, community partners, and workforce development initiatives.

REPRESENTATIVE DUTIES: The duties recorded below are intended to accurately represent the duties of the class and are not intended to cover every single duty of the job.

GRADUATE MEDICAL EDUCATION (GME)

· Coordinate all aspects of GME operations under the oversight of the DIO, including program accreditation, compliance, and reporting.

· Support the GMEC in scheduling meetings, preparing agendas, drafting minutes, and ensuring follow-up on action items.

· Maintain and update institutional policies, affiliation agreements, and accreditation documentation in the ACGME ADS system.

· Assist Program Directors and Program Coordinators with onboarding, credentialing, licensure, duty-hour tracking, evaluations, and annual ACGME surveys.

· Monitor compliance with ACGME Common Program Requirements, institutional requirements, and specialty-specific standards.

· Facilitate resident and faculty development sessions, annual program reviews, and institutional self-studies.

· Coordinate communication between the Sponsoring Institution and participating training sites (hospitals, FQHCs, community-based organizations).

UNERGRADUATE MEDICAL EDUCATION (UME)

· Coordinate student clerkships, electives, and rotations at institutional and community sites.

· Serve as liaison with partnering medical schools (e.g., UCR, UCSD, ATSU-SOMA) to align curricula, scheduling, and evaluations.

· Manage student onboarding processes, including compliance training, immunization, and background checks, and access to EMR systems.

· Track student experiences in underserved and rural settings to meet HRSA, Song-Brown, and institutional requirements.

· Organize didactic sessions, orientation programs, and student evaluations.

· Support pipeline initiatives, including shadowing, internships, and mentorship programs for pre-medical and medical students.

WORKFORCE DEVELOPMENT

· Support institutional workforce initiatives aimed at addressing regional physician shortages.

· Assist in the administration of Song-Brown, CalMedForce, HRSA THCGME, and other state/federal workforce development grants.

· Coordinate community engagement activities, health fairs, pipeline programs, and partnerships with schools, universities, and local organizations.

· Track and report workforce development outcomes, including provider recruitment, retention, and service in Health Professional Shortage Areas (HPSAs).

· Maintain data systems for resident/student placement, alumni tracking, and workforce impact reporting.

EDUCATION AND EXPERIENCE: Bachelor’s degree required; Master’s degree in Education, Public Health, Healthcare Administration, or related field preferred.

· Minimum 3 years of experience in medical education, academic administration, or healthcare workforce development.

· Knowledge of ACGME accreditation, LCME requirements, and HRSA/state workforce development programs strongly preferred.

· Demonstrated ability to manage multiple priorities, meet deadlines, and work collaboratively with diverse stakeholders.

· Strong organizational, writing, and communication skills.

· Proficiency in Microsoft Office Suite and educational software (New Innovations, MedHub, RMS, PowerDMS, or equivalent).

KNOWLEDGE AND ABILITIES: Demonstrates a strong understanding of compliance and accreditation standards, ensuring continuous institutional readiness. Skilled in managing complex educational programs and workforce development initiatives through effective project management. Builds collaborative relationships with medical schools, hospitals, community organizations, and funders to support strategic goals. Committed to advancing health equity and serving underserved populations through inclusive practices. Proficient in tracking, analyzing, and presenting outcomes data to drive internal improvements and meet external reporting requirements.

PHYSICAL EFFORT: Normal Office Environment.

CONTACTS: Chief Academic Officer, DIO, GME Program Directors, GME Program Coordinators, CMO, Workforce Development Manager, AHEC Director, Chief Development Officer

WORKING CONDITIONS: Work is performed under stressful conditions. Must comply with the Innercare HIPPA Corporate Compliance Program.

HIPAA/Compliance

Maintain privacy of all patient, employee and volunteer information and access such information only on a need to know basis for business purposes.

Comply with all regulations regarding corporate integrity and security obligations. Report unethical, fraudulent or unlawful behavior or activity.

NOTE: THIS JOB IS EXEMPT UNDER FLSA PROVISIONS.

Innercare is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Innercare will provide reasonable accommodation to qualified individuals. Innercare encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer.

Job Type: Full-time

Pay: $85,000.00 - $115,000.00 per year

Benefits:

• 403(b)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $85,000 - $115,000