Executive Assistant

This job was posted by https://illinoisjoblink.illinois.gov : For more

Information, Please See

https://illinoisjoblink.illinois.gov/jobs/13181002

Overview

The Executive Assistant (EA) to the Founding Executive Director (FED)

and Chief Executive Director (CED) serves as a critical strategic

partner and administrative lead, supporting the highest levels of

leadership at IMAN. This individual will help ensure that the FED and

CED can focus on high-impact leadership responsibilities by managing key

priorities, facilitating communication, and supporting cross-functional

initiatives.

This role demands exceptional organizational skills, emotional

intelligence, discretion, and a deep alignment with IMANs mission. The

ideal candidate is resourceful, proactive, and able to thrive in a

dynamic, mission-driven environment.

• KEY RESPONSIBILITIES:\
  
  

Executive Support**

• Manage and maintain the calendars of the FED and CED, including
  
  

scheduling appointments, meetings, and travel logistics.

• Prioritize and coordinate both leaders commitments to optimize time
  
  

management and strategic focus.

• Prepare and/or support the creation of briefing materials,
  
  

presentations, reports, and talking points for meetings and public

engagements.

• Serve as a liaison between the FED/CED and internal/external
  
  

stakeholders, ensuring timely, professional, and mission-aligned

communication.

• Manage and prioritize incoming communications (emails, calls,
  
  

requests), responding or flagging items for leadership attention as

needed.

**Board & Leadership Support**

• Assist with preparation for Board meetings: scheduling, compiling
  
  

materials, documenting minutes, and tracking follow-ups.

• Support coordination across executive leadership to align with
  
  

organizational goals and key initiatives.

• Track and support action items, strategic priorities, and
  
  

organizational deliverables connected to FED/CED leadership roles.

Operations & Project Support

• Lead or assist with special projects on behalf of the FED/CED,
  
  

including organizational development efforts, external engagement

strategies, and internal systems improvement.

• Support development and fundraising efforts by coordinating donor
  
  

meetings, preparing materials, and tracking follow-up actions.

• Assist in coordinating major events, leadership convenings, and
  
  

public engagements.

• Monitor timelines, KPIs, and deliverables related to leadership
  
  

initiatives.

**Organizational Representation**

• Represent the FED/CED in meetings when requested, ensuring
  
  

continuity of leadership presence.

• Actively uphold and promote IMANs mission, values, and vision in all
  
  

internal and external interactions.

Required Qualifications

• Bachelors degree or equivalent combination of education and
  
  

professional experience.

• Minimum of 5 years in a high-level executive support or
  
  

administrative leadership role.

• Demonstrated ability to handle sensitive and confidential matters
  
  

with integrity and discretion.

• Excellent written and verbal communication skills.
• Highly organized, with keen attention to detail and strong
  
  

follow-through.

• Proficiency in Google Workspace and Microsoft Office Suite.
  
  

Preferred Qualifications

• Experience in a nonprofit, community-based, healthcare, or
  
  

justice-focused organization.

• Familiarity with community health and/or social justice initiatives.
• Strong understanding of leadership coordination in mission-driven
  
  

environments.

Physical Requirements And Working Environment

• Prolonged periods of sitting at a desk and working on a computer.
• May need to travel locally be tween IMAN sites or external meeting
  
  

locations.

• Ability to work occasional evenings or weekends for events or board
  
  

meetings, or time-sensitive tasks as needed.

General Skills And Competencies

• Exceptional Organizational Skills** Demonstrates the ability to
  
  

efficiently coordinate complex schedules, manage multiple projects

simultaneously, and maintain str