Administrative Assistant

Position Summary

Inner City Health is seeking a highly organized, proactive, and mission-driven Executive Assistant to provide comprehensive administrative and operational support to the Chief Executive Officer (CEO), as well as scheduling and coordination support for the Chief Operating Officer (COO). This role serves as a trusted partner to the CEO/Executive Team and plays a critical role in ensuring the effective functioning of the Executive Office. The Executive Assistant will manage complex scheduling, facilitate Board operations, support organizational communications, and maintain the highest level of professionalism and confidentiality in all matters.

The ideal candidate is detail-oriented, technologically proficient, and thrives in a fast-paced, community health environment while demonstrating a strong commitment to Inner City Health’s mission and values.

Key Responsibilities

Executive Support

· Provide high-level administrative support to the CEO and Executive team, including managing calendars, scheduling meetings, prioritizing appointments, and coordinating internal and external engagements.

· Serve as a primary point of contact for the CEO, handling communications with internal staff, Board members, partners, and external stakeholders.

· Manage all travel arrangements for the CEO, including flights, lodging, ground transportation, itineraries, and related documentation.

· Prepare agendas, slide decks, briefing materials, and presentations for CEO-led meetings, speaking engagements, and strategic sessions.

Board of Directors Support

· Coordinate all Board and Board Committee meetings, including scheduling, logistics, communications, and meeting materials.

· Capture accurate and timely Board meeting minutes and maintain official Board records and documentation.

· Support compliance with governance requirements and assist with Board onboarding and engagement activities.

Organizational & Office Support

· Provide business office support, including but not limited to ordering office supplies, coordinating office logistics, and supporting general administrative operations.

· Assist with special projects, organizational initiatives, and cross-departmental coordination as assigned by the CEO.

· Supports conference room scheduling and setup as needed or requested.

Website & Communications Support

· Support website management, including updating content, coordinating with vendors or internal staff, and ensuring accuracy and timeliness of information.

· Assist with internal communications and document management related to the Executive Office.

Confidentiality & Professionalism

· Handle sensitive and confidential information with discretion, integrity, and professionalism always.

· Exercise sound judgment and maintain strict confidentiality regarding executive, Board, and organizational matters.

Qualifications & Skills

Required Qualifications

· High school diploma required; Bachelor’s degree preferred

· Minimum of 1–3 years of experience in an administrative support role, preferably in healthcare, nonprofit, or mission-driven organizations.

· Demonstrated experience supporting senior executives and/or Boards of Directors.

Core Competencies

· Exceptional organizational, time management, and multitasking skills.

· Strong written and verbal communication abilities.

· High level of professionalism, discretion, and emotional intelligence.

· Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms.

· Ability to prepare professional presentations and meeting materials.

· Strong attention to detail and ability to anticipate executive needs.

Preferred Attributes

· Experience in community health, nonprofit, or public service settings.

· Familiarity with governance structures and Board operations.

· Basic website/content management experience.

· Ability to work independently, manage competing priorities, and thrive in a fast-paced environment.

Work Environment & Expectations

· This role requires flexibility to accommodate executive and Board schedules, including occasional evening meetings.

· The Executive Assistant must demonstrate alignment with Inner City Health’s mission to provide compassionate, accessible healthcare to underserved communities.

Why Join Inner City Health?

At Inner City Health, you will be part of a purpose-driven organization committed to improving lives through high-quality, community-centered healthcare. This role offers a unique opportunity to work closely with executive leadership and contribute meaningfully to organizational impact, strategy, and growth.

Pay: $22.50 - $27.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $23 - $28