MARKETING ADMINISTRATIVE ASST

Position Title: Marketing Administrative Assistant

Reports To: Director of Marketing

Supervises: N/A

Summary:

Assist the Director of Marketing with administrative duties and special projects, ensuring compliance with company, tribal, and regulatory guidelines. Other duties as assigned for the success of the organization

• Key Responsibilities:
  • Maintain confidentiality in all matters related to the Director, department, and enterprise
  • Obtain and maintain a gaming
  • Manage the Director’s calendar and schedule
  • Screen incoming calls and correspondence, responding independently when
  • Prepare and monitor compliance with administrative procedures and
  • Arrange programs, events, and conferences, including facilities, catering, and budget management for departmental event and meetings.
  • Prepare records for meetings, such as agendas, notices, minutes, and
  • Act as custodian of documents and
  • Compose and prepare confidential correspondence, reports, and other
  • Create and maintain database and spreadsheet (Giving committee associated costs)
  • Arrange travel plans and itineraries, and compile documents for travel-related
  • Adhere to all regulatory, departmental, and casino policies and
  • Perform other duties as assigned by
  • Complete point adjustments, prize voucher voids, and gift voucher voids in the player tracking systems.
  • Maintain Team Member files with PTO requests and Director/Manager

• Input monthly team member schedules for each Marketing department and distribute to the
• Provide documents for gift giving and donation applications, and notify requesters of
• Maintain monthly logs of approval and denials for
• Open and distribute mail for the Marketing
• Maintain central
• Take and transcribe minutes from weekly Marketing Within two hours of the meeting end and distribute minutes to team members.
• Update and maintain the Policies & Procedures
• Serve as the contact person for drop-ins at the Front Desk and

Additional duties for this position:

• Organizes the Team Member shout-out board and attends team member of the month
• Other duties or tasks as assigned for the success of the

• Education and Experience:

• High school diploma or GED required, or three years of job-related
• Must be 21 or
• Must be able to obtain a Gaming
• Proficient in Windows, MS Word, Excel; experience with Casino Systems is a
• Use and understanding of AI tools is a
• Good phone
• Preferably fluent in both Spanish and
• Proven project management skills and strong verbal and written communication
• Attends and completes any company sponsored educational platforms or
• Ability to obtain and maintain a gaming
• Mescalero Apache Tribal
• Bicultural experience

• Physical Demands:

• Frequently required to walk and
• Occasionally required to stoop, kneel, crouch, crawl, talk, or
• May occasionally lift and/or move up to 50

• Work Environment:

• Loud noise
• Exposure to second-hand

Equal Opportunity Employer
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