What are the responsibilities and job description for the Project Administrator - Electrical position at Inline Electrical Resources?
Overview
We are seeking a dynamic and detail-oriented Project Administrator with direct MEP contracting experience to join our team and drive the successful execution of electrical construction projects. This role offers an exciting opportunity to coordinate complex projects from inception to completion, ensuring they are delivered on time, within scope, and within budget. As a vital link between project teams, contractors, and clients, you will facilitate seamless communication, manage schedules, and oversee project documentation to uphold the highest standards of quality and safety. Your energetic approach and proactive mindset will help propel our projects forward with precision and enthusiasm.
Responsibilities
- Coordinate all phases of electrical construction projects, including planning, scheduling, procurement, and execution.
- Collaborate with operations manager, engineers, contractors, and vendors to ensure project milestones are met efficiently.
- Utilize construction management software such as ProCore, Buildertrend, Office 365, Quickbooks and Bluebeam to prepare and review project documentation, drawings, and change orders.
- Assist in developing detailed project schedules.
- Support construction estimating processes by reviewing bids, contracts, and cost forecasts to maintain budget accuracy.
- Monitor project site activities to ensure compliance with safety standards, quality requirements, and contractual obligations.
- Manage project documentation including contracts, RFIs, submittals, and daily reports with meticulous attention to detail.
- Facilitate effective communication across all stakeholders through regular updates and coordination meetings.
- Track project timelines using construction scheduling tools; proactively address any deviations or risks.
- Ensure timely submission of progress reports, change orders, and other critical documentation for project transparency.
- Prepare AIA billing using G702 and G703 forms.
- Manage all 20 day lien notices including creation and distribution.
Experience
- Proven experience in construction management or project coordination within commercial MEP construction environments.
- Hands-on experience with construction site activities coupled with a solid understanding of electrical systems and installation processes.
- Proficiency in construction management software including ProCore, Bluebeam, Buildertrend, or equivalent platforms.
- Strong knowledge of contract administration, project scheduling techniques, and time management principles.
- Demonstrated ability to coordinate multiple stakeholders effectively while maintaining high standards of safety and quality.
- Excellent organizational skills with a keen eye for detail; capable of managing extensive documentation accurately.
- Superior ability to utilize basic computer applications including, but not limited to, Microsoft Suite, One Drive, Office 365 and email.
Pay: From $60,000.00 per year
Benefits:
- 401(k)
- Paid time off
Education:
- Bachelor's (Preferred)
Experience:
- Construction management: 2 years (Preferred)
Security clearance:
- Confidential (Preferred)
Ability to Commute:
- Phoenix, AZ 85009 (Required)
Work Location: In person
Salary : $60,000