Administrative Assistant

Department: Administration

Reports To: Controller

Location: INW Precast, 5204 N Starr Rd, Newman Lake, WA 99025

Status: Full-Time, Hourly $20-25/hour

Position Summary:

The Administrative Assistant provides critical administrative and clerical support to the operations, accounting, project management, and sales teams. This position serves as a central point of communication for customers, vendors, employees, and visitors while ensuring accurate recordkeeping and efficient office operations. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced manufacturing environment.

Essential Duties and Responsibilities

Administrative Support:

• Answer and direct incoming phone calls and emails.
• Greet customers, vendors, and visitors professionally.
• Maintain office supplies and assist with ordering for the production facility.
• Organize and maintain company records, files, and correspondence.
• Assist with preparation of reports, presentations, and meeting materials.
• Actively post on company social media sites including Facebook and Instagram.

Accounting Support:

• Support accounts receivable collections and customer communications.
• Enter data into accounting systems.
• Assist with payroll administration and employee documentation as assigned.

Production and Project Support:

• Enter production activities in accounting systems.
• Assist with customer will calls.
• Support project managers with scheduling and administrative tasks.
• Coordinate delivery paperwork and customer communications.

General Office Responsibilities:

• Coordinate company mail and package shipments.
• Schedule meetings and manage calendars as needed.
• Assist with company events and employee activities.
• Maintain confidentiality of company and employee information.
• Perform other duties as assigned.

Qualifications

Education & Experience:

• High school diploma or equivalent required.
• Minimum 2 years of administrative experience; manufacturing or construction industry experience preferred.

Skills & Abilities:

• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong data entry and organizational skills.
• Excellent verbal and written communication abilities.
• Ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy.
• Experience with accounting software systems preferred.
• Ability to work independently and as part of a team.

Physical Requirements:

• Ability to sit, stand, and walk throughout the workday.
• Ability to lift and carry up to 25 pounds occasionally.
• Ability to work in an office environment within an active manufacturing facility.

Key Success Measures:

• Accuracy of data entry and documentation.
• Timely completion of administrative tasks.
• Responsiveness to internal and external customers.
• Organization and maintenance of company records.
• Support of efficient office, accounting, and production operations.