Human Resources Representative

The HR Representative is a Regular, Full-Time position typically working Monday-Friday during regular business hours at the Inland Imaging Business Center. This position is an on-site role, with potential for a hybrid schedule for the right candidate.

Job Summary: This role is designed as an entry-to-mid-level HR position with growth opportunities toward an HR Generalist role.

General Description: The HR Representative supports the Human Resources team in delivering high-quality HR services to Inland Imaging and affiliated companies. This position serves as a key administrative and operational resource for the department, assisting with employee records, employee event planning, recruiting, onboarding, benefits administration, compliance activities, employee health documentation, reporting, and general HR support. The ideal candidate is highly organized, detail-oriented, customer-service focused, and interested in developing a long-term career in Human Resources.

Essential Duties/Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Serve as a first point of contact for HR inquiries and direct requests to the appropriate HR team member.
• Monitor and respond to HR inboxes and phone calls.
• Maintain employee files, HR records, and confidential documentation.
• Assist with recruiting activities including interview scheduling, candidate communication, and onboarding.
• Assist with benefits administration, open enrollment, and employee communications.
• Support leave administration, employee health tracking, and compliance-related recordkeeping.
• Prepare reports, spreadsheets, presentations, and HR metrics.
• Schedule meetings, training sessions, and employee appointments
• Responsible for coordination of employee events.
• Assist with policy updates, document revisions, and departmental projects.
• Support safety, wellness, and compliance initiatives.
• Maintain licensure, certification, and training compliance records.
• Assist with job description, and organizational documentation projects.
• Provide administrative support for employee relations, investigations, and performance management processes.
• Perform scanning, filing, document retention, and other administrative functions.
• Maintain strict confidentiality of employee and company information.
• Participate in special projects and continuous improvement initiatives.
• Daily monitoring of Service Now (SNOW) requests.

General Duties/Responsibilities:

• Ability to maintain strict confidentiality within the Inland Imaging companies and Inland’s customers.
• Honest, pleasant manner and good personal hygiene.
• Free of alcohol and drug abuse.
• Ability to access multiple worksites in a timely manner.
• Excellent communication and interpersonal skills.
• Detail oriented; ability to multi-task; organized and able to work in a fast-paced environment.
• Demonstrates self-directed learning and participation in continuing education through professional journals, approved seminars, etc.
• Adheres to departmental standards and personnel policies by demonstrating professional demeanor in conduct and appearance.
• Follows company departmental standards and personnel policies by using good teamwork and communication skills to help identify concerns and solutions, assisting where needed to ensure a smoothly functioning department.
• Follows all Health and Safety policies and guidelines of Inland Imaging and its partners depending on work location
• Performs other duties as required by displaying team spirit and self-growth, accepting and performing other projects and responsibilities, and requesting other projects and responsibilities.
• Attendance is required for this position.
• Rotates to other shifts and locations as needed.

Growth Opportunity

This position is intended to provide progressive exposure to all major Human Resources functions. Successful incumbents will have opportunities to develop skills in employee relations, compliance, compensation, benefits, performance management, policy development, and other HR Generalist responsibilities.

Supervisory Responsibilities:

• There is no supervisory responsibility in this position

Advocacy:

Treats all clients with dignity and respect Provides excellent customer service Conforms to Joint Commission and HIPAA regulations Complies with PHI (Protected Health Information) Demonstrates the Inland Imaging Core Values:

• Show We Care, Do The Right Thing, Maximize Individual Potential, Challenge Convention

Essential Qualifications:

• Education: Bachelor’s degree, preferably in H.R or equivalent experience preferred.
• Experience:
• One to three years of office, administrative, customer service, or HR-related experience preferred.
• Strong written, verbal, and interpersonal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong organizational skills with the ability to manage multiple priorities.
• Ability to work effectively with diverse groups of employees and leaders.
• Knowledge of employment laws and HR practices preferred.
• Experience with HRIS systems such as Workday is preferred.
• Healthcare experience is a plus.
• Licensure: PHR, SHRM-CP, or progress toward certification is preferred but not required.
• Computer Skills: Applicant must be proficient with Microsoft Office Suite and comfortable with learning and embracing other technological tools such as AI, to help improve departmental efficiency and support both internal staff and external applicants. Experience using applications such as Workday and Smartsheet is preferred.
• Background Check:
• Must be able to pass a background check required by RCW 43.43.830-840 to work with children under the age of 16, developmentally disabled persons or vulnerable adults
• To comply with provisions, set forth in Sections 1128 and 1156 of the Social Security Act, all new employees of Inland Imaging Business Associates will be checked against the LIST OF EXCLUDED INDIVIDUALS provided by the Department of Health & Human Services, Office of the Inspector General (OIG). Employees must not be included on this list.
• Drug Test: Eligible employees must be able to pass a post-offer, pre-employment drug test.