Payroll Specialist

Position Summary

The Payroll Specialist is responsible for supporting the accurate and timely processing of multi-state payroll while helping ensure compliance with federal, state, and local requirements. This role works closely with the Senior Payroll Specialist, Payroll Manager, Human Resources, Accounting, and payroll vendors to support payroll processing, reporting, reconciliations, and employee inquiries.

The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced payroll environment. This individual will help maintain payroll data integrity, support audits and year-end activities, and resolve routine payroll issues.

Role Qualifications

Required:

· 3 years of payroll processing experience in a multi-state environment

· Working knowledge of U.S. payroll tax regulations and wage and hour laws

· Experience using payroll systems (e.g., ADP, Workday, Dayforce, or similar platforms)

· Intermediate Excel skills and strong attention to data accuracy

· Strong organizational, communication, and customer-service skills

· Ability to handle sensitive and confidential information with discretion

Preferred:

· Experience supporting payroll operations for 1,000 employees across multiple states and Canada

· Union payroll or collective bargaining agreement experience

· Familiarity with HRIS integrations, payroll system testing, or system implementations

· Certified Payroll Professional (CPP) designation or progress toward certification

Position ResponsibilitiesPayroll Processing

· Process assigned U.S. and Canadian payrolls, including weekly and bi-weekly union payrolls, bi-weekly hourly payrolls, and bi-weekly and semi-monthly salaried payrolls.

· Review and validate payroll data, including wages, bonuses, commissions, incentive payments, benefit deductions, and tax withholdings.

· Help ensure payroll is processed accurately and on schedule in accordance with company policies and payroll calendars.

· Investigate and resolve routine payroll discrepancies and employee inquiries in a timely manner; escalate complex matters as appropriate.

Compliance & Reporting

· Support compliance with federal, state, and local payroll tax regulations, wage and hour laws, and collective bargaining agreement requirements.

· Maintain accurate payroll records and supporting documentation in accordance with company and regulatory requirements.

· Prepare routine payroll-related reports and reconciliations for Payroll, Finance, and Human Resources.

· Assist with payroll tax vendor reviews, quarterly and annual filings, W-2 and T4 activities, taxable benefit reporting, and year-end reconciliations.

Pay: $30.00 - $40.00 per hour

Expected hours: 40.0 per week

Work Location: In person

Salary : $30 - $40