Billing Specialist (Utility Construction)

Overview

Job Description

We are seeking a detail-oriented and experienced Billing Specialist to join our team supporting overhead, underground, and lighting construction projects for a major utility customer. The Billing Specialist will be responsible for preparing, verifying, and submitting accurate invoices in compliance with client requirements, ensuring timely and efficient billing cycles. This role requires a strong understanding of construction project documentation, excellent organizational skills, and proficiency in billing and accounting systems.

Key Responsibilities

• Prepare and submit customer invoices in accordance with contract terms, project documentation, and utility client requirements.
• Review work orders, job completion reports, and other supporting documentation to ensure billing accuracy and completeness.
• Perform invoice reconciliation and resolve billing discrepancies in coordination with project management, accounting, and client representatives.
• Maintain detailed billing records and ensure compliance with company and client financial processes.
• Utilize Maximo and other ERP or accounting systems to manage billing workflows, track invoice statuses, and maintain audit-ready records.
• Collaborate with internal teams to verify cost allocations, job codes, and project milestones before invoice generation.
• Prepare and analyze billing reports, metrics, and summaries using Microsoft Excel (including formulas, pivot tables, and data validation).
• Support month-end and year-end close processes by providing accurate billing data and reconciliation summaries.
  
  

Qualifications

• 1–3 years of billing experience in a high-volume environment, preferably in construction, utilities, or telecommunications.
• 1–3 years of hands-on experience billing within the Maximo system.
• Intermediate or higher proficiency in Microsoft Excel (including the ability to create and interpret formulas, pivot tables, and reports).
• Familiarity with power distribution terminology and documentation; experience in telecom or other infrastructure industries acceptable.
• Strong attention to detail and commitment to accuracy in all billing and financial documentation.
• Proficiency with invoicing, accounting, or ERP software (e.g., QuickBooks, SAP, NetSuite, or similar).
• Experience with invoice reconciliation and contract billing processes.
• Excellent organizational, analytical, and communication skills.
  
  

Preferred Attributes

• Knowledge of construction project workflows and documentation standards.
• Ability to interpret utility contract terms and ensure compliance with billing and reporting requirements.
• Proven capability to manage multiple billing cycles and meet deadlines in a fast-paced environment.
  
  

Company Description

Infratech Corporation offers overhead, underground, engineering and distribution construction services to investor owned, cooperative, municipal, and federal government power utilities. The company was established in 1994.

Infratech Corporation offers overhead, underground, engineering and distribution construction services to investor owned, cooperative, municipal, and federal government power utilities. The company was established in 1994.