Clerical Assistant position for the US Attorney’s Office, Eastern District of Louisiana

Job Overview

We are seeking a dynamic and highly organized Clerical Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions through efficient administrative support. Your energetic approach and attention to detail will help foster a productive environment, providing exceptional customer service and maintaining seamless communication across departments. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and positive workplace atmosphere.

Responsibilities

• Provide support to various office personnel in the MPRU.
• Entering information into various databases.
• Opening cases, including establishing new debts in CDCS, the FLU collection database.
• Close expired or fully paid debts.
• Generate routine reports through Analytics, the FLU reporting database, such as Weekly and Monthly Collection Reports, Statistical Reports, Tickle/Task Reports, and Indirect Payment Reports.
• Generate routine documents, including, but not limited to: 1. Demand Letters, 2. Letters requesting Financial Statements and Proposed Re-Payment Agreements, 3. Default Letters, 4. Employment Verification Letters, 5. Letters to state Dept. of Labor, 6. Liens, 7. Abstract of Judgment Liens, 8. Releases of Lien, 9. Releases of Judgment Lien, 10. Motions to Enroll and Motions to Substitute Counsel of Record, 11. Petitions to Remit Fine, and 12. Garnishment pleadings, 13. Direct Notice letters for AF 14. Generate Conflict of Interest forms for AUSA
• Assist and support Collection Agents, Paralegal Specialists, and Supervisory Paralegal Specialist in the collection of debts in criminal cases, including restitution and fines, and civil cases. Assistance and support include but are not limited to: a.) Reconciling payment histories, b.) Posting missing payments, and c.) Posting indirect payments.
• Assist Collection Agents, Paralegal Specialists, and Supervisory Paralegal Specialist with asset investigations and enforcement in appropriate cases to recover restitution owed to crime victims and agencies by running various reports and assisting with research, such as: 1. CLEAR, 2. Lexis/Nexis, 3. Credit Reports, 4. Assessor Office searches, 5. Skiptracing to confirm and update addresses of non-paying debtors, 6. Record Liens and Abstract of Judgment Liens in all applicable parishes/counties and enter recordation information in CDCS; and 7. Redact PII from medical records, financial records and any other document that requires redaction.
• Provide routine administrative duties to assist and support Collection Agents, Paralegal Specialists, and Supervisory Paralegal Specialist, as needed, including the following: 1. Opening electronic folders and paper files (as needed) 2. Entering calendar dates 3. Preparing direct notice for AF cases 4. Entering data into case management system 5. Closing files, scanning, and records maintenance

Experience

• Prior clerical or administrative experience in an office setting is required.
• Demonstrated proficiency with MS Word, MS Excel, MS Outlook, MS Access, and other databases as well as Adobe Acrobat Professional.
• Communication skills are extremely important. Applicants shall work and interact professionally and effectively with all levels of staff.
• Skill in meeting and dealing with people in a courteous and tactful manner.
• Knowledge of office management procedures including filing, data entry, and calendar coordination.
• Ability to meet established deadlines and work as a team player in a professional office.
• Ability to review a wide variety of documents, both legal and non-legal, including Motions and Briefs.

Join us to be part of a vibrant team where your organizational talents will shine! We’re committed to fostering a supportive environment that values your contributions while offering opportunities for growth in administrative expertise.

Pay: $15.00 - $20.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: In person

Salary : $15 - $20