Accounting Operations Specialist

About InfoSystems, Inc.

InfoSystems is a leading regional technology solutions provider specializing in AI, Security, Cloud, and Infrastructure for Emerging, Mid-Market, and Enterprise customers. Headquartered in Chattanooga, TN, InfoSystems is a 30 year old, privately held company committed to delivering excellent technology solutions that improve the lives of our customers, employees, partners, and communities — and to doing so in a God-honoring way.

Position Overview

The Accounting Operations Specialist is a key member of the finance and accounting team, responsible for the accurate and timely processing of both accounts payable and revenue/accounts receivable transactions. This role oversees the full cash cycle for the company — managing vendor payments and expense processing on the outflow side, and customer billing, sales order processing, and revenue recognition on the inflow side. The Accounting Operations Specialist maintains accurate general ledger entries, supports internal and external audits, and builds strong working relationships with vendors, customers, and internal departments (including Sales, Procurement, and Service/Delivery) while adhering to internal financial policies and procedures. This role requires strong organizational skills and the ability to manage competing priorities across both payables and receivables functions.

Mission, Vision & Values Alignment

The Accounting Operations Specialist is expected to align and model InfoSystems’ mission, vision and values. They are expected to reinforce and model to these Core Principles in every interaction — internally and externally.

• Excellence with Grace — Set and maintain high standards of sales performance and professionalism while extending grace and development support to the team.
• Integrity — Lead with honesty and transparency in all customer interactions, partner relationships, forecasting, and internal communication.
• Solution Focused — Drive a consultative, needs-based sales culture oriented around delivering genuine value — not just closing deals.
• Always Do the Right Thing by the Customer — Model and enforce a customer-first mindset. Recommendations must be grounded in what is best for the client's long-term success.
• Growth Mindset — Champion continuous improvement across the sales organization. Foster a culture of learning, coaching, and development at every level.

Key Responsibilities

Accounts Payable & Disbursements

• Facilitates timely payment of vendors, including check runs and ACH processing; verifies federal ID numbers, reviews purchase orders, and resolves invoice discrepancies.
• Reconciles vendor account statements and processes employee expense reports and reimbursements.
• Manages corporate credit card program: issues cards, reconciles statements, and posts activity to the general ledger.
• Processes 1099s, W-9s, and Certificates of Insurance for tax reporting and vendor compliance purposes.

Revenue, Billing & Accounts Receivable

• Converts Sales Team quotes into sales orders/invoices and issues purchase orders to the Procurement Team.
• Processes recurring monthly client agreement invoices and manages accounts receivable reporting.
• Monitors and adjusts deferred revenue calculations; validates vendor invoices via 3-way match of packing slip, purchase order, and invoice.
• Sets up new client accounts, establishes credit limits, and obtains required customer documentation.

General Ledger, Audit & Cross-Functional Support

• Prepares general ledger entries and accruals, including payroll, 401(k) funding, and sales commission calculations.
• Participates in internal and external audits (both AP- and revenue-related), providing documentation and support as needed.
• Collaborates with Sales, Procurement, and Service/Delivery teams to resolve discrepancies and ensure client needs are met.
• Communicates professionally with vendors and clients regarding invoice inquiries, discrepancies, and payment matters.
• Other related duties as assigned.

Qualifications

Required

• High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, or Business preferred.
• Prior experience in accounts payable, billing, or general accounting
• Must be reliable and extremely trustworthy.
• High degree of reliability, integrity, confidentiality and discretion with sensitive financial information.
• Strong written and verbal communication skills with the ability to interact effectively with clients, vendors and internal stakeholders.
• Must be proficient in Microsoft Office Suite or related programs, and able to learn additional accounting software systems.
• Strong understanding of both payables and receivables processes, with the ability to manage priorities across both functions.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

InfoSystems, Inc. is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, gender, national origin, sexual orientation, familial status, age, disability, marital status, or any other protected characteristic.