Administrative Secretary

Qualifications

Two years of college or business college equivalent

Five years of secretarial experience

Proficiency in oral and written communication

Ability to type 60 words per minute

Excellent organizational skills

Superior knowledge of office and telephone etiquette

Knowledge of basic bookkeeping

Superior public relations skills

Proficiency in the use of computer equipment and word processing software

Loyalty and discretion

Ability to work under pressure

Reports To

Executive Director and Assistant Superintendent

Supervises

N/A

Job Goal

To assist in the coordination and operation of the department or area of service by providing the assistant superintendent with executive secretarial services attendant to the duties of his/her position.

Essential Functions

Performs the usual office routines and practices associated with a smoothly run office.

Takes and transcribes dictation of various types, including correspondence, reports, notices, and recommendations.

Obtains, gathers, and organizes pertinent data as needed and puts into usable form.

Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed.

Places and receives telephone calls and records messages.

Orders and maintains supplies as needed.

Performs any bookkeeping tasks associated with the specific position.

Maintains a schedule of appointments and makes arrangements for conferences and interviews.

Assists in organizing district educational conferences.

Assigns duties to and supervises the work of clerical office personnel.

Welcomes visitors and arranges for their comfort and screens unexpected callers in accordance with predetermined policy.

Performs other related duties as requested or assigned.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

Salary Information

Codes

Salary : $19 - $31