Conference Lead

Company Description

We’re part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100.

Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people share professional knowledge or make business connections.

We run around 800 events each year, create digital platforms based on engaging news and information content, and operate professional development programmes for individuals and businesses.

Job Description

This role is based in our 222 West Las Colinas Boulevard, Irving, Texas 75039  office.

Conference Producer: Be a part of the world's premier Health Tech event—HIMSS Global Conference & Exhibition. This influential gathering attracts over 25,000 attendees, 1,000 exhibitors, and features more than 600 sessions annually. This position involves designing and delivering cutting-edge content that shapes industry trends while collaborating with healthcare visionaries and technology pioneers. Your exceptional organization, communication skills, and financial acumen will have a direct impact on this global gathering, which defines the future of healthcare.

Key Responsibilities

Program Development and Management

• Assist with Keynote, and Executive Summit speaker management, and other high-profile programming, with keen attention to detail
• Collaborates with the Director of Health IT Content and individual contributors on the delivery of clinical and non-clinical CE-eligible content
• Help manage volunteer groups, solicitation of content fulfillment, and other responsibilities across educational programming
• Creates immersive, synergistic programming that aligns with overall conference objectives: curated meet-ups, etc.
• Manages and executes content sponsorship deliverables.
• Supports new event programming initiatives, introduction of new events, topics, and program expansion opportunities.
• Utilizes project management skills and other methodologies as identified to manage multiple, complex projects simultaneously, bringing them to completion within expected time frames and manages the development and completion of program elements within related timelines.
• Interacts with speakers at all levels to ensure program quality and alignment
• Builds collaborative relationships with internal teams and external partners
• Facilitates the application and vetting process for Executive Level programming
• Contributes to strategic planning for the Content and Programming Department

Administrative

• Processes invoices for all Keynote and Executive Summit speakers and volunteers
• Maintains budget for Content and Programming team.
• Works with the HIMSS Operations Team to develop content signage assets
• Plans and executes content and programming team events
• Assists with special projects identified by the VP of Content and Programming
• Manages onsite activities for conference program
• Travels to in-person events as required.

Qualifications

• Minimum 2-5 years of related work experience, preferably in professional societies, trade associations, program management, or healthcare environments
• Demonstrated experience in stakeholder and program management
• Intermediate understanding of budgeting and proficiency with Microsoft Excel
• Exceptional organizational skills with strong attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities simultaneously and meet deadlines

Technical Skills

• Proficiency with Microsoft Products, Teams, SharePoint, Forms, Monday.com, Canva, and Outlook
• Experience with scheduling software and content management systems

Additional Information

We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners, three days a week or more. When you’re not spending time together in one of our offices or other workplaces – like at an Informa event – you get the flexibility and support to work from home or remotely.

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com

Our benefits include:

• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active colleague groups and networks promoting a positive, supportive, and collaborative work environment
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
• Time out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
• Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount
• Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more
• Recognition for great work, with global awards and kudos programs
• As an international company, the chance to collaborate with teams around the world

The salary range for this role is $65k-75k based on experience. 

This posting will automatically expire on 3-30-2026

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

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