Accountant

Job Description:

Performs complex accounting work. The purpose of this position is to manage the Grant Funds and Budgets. This is accomplished by reviewing and preparing subrecipient purchase requisitions, timesheets, and accounts payable vouchers. Other duties include reconciling the General Ledger accounts assigned or accounts specific to assigned grants, reviewing requests for payments, and providing various support duties for the department.

Brief Description

Performs complex accounting work. The purpose of this position is to manage the Grant Funds and Budgets under multiple funding sources and streams. This is accomplished by preparing and administering purchase requisitions, timesheets and accounts payable vouchers; completing funding agency financial reports and billing statements to funding agencies; and preparing monthly reports for management usage and analysis. Other duties include reconciling the General Ledger accounts assigned or accounts specific to assigned grants, reviewing requests for payments, and providing various support duties for the department.

Essential Functions

1 Reviews grant-related purchase requisitions, timesheets and accounts payable vouchers by preparing and reviewing requisitions, expense reports, timesheets and vouchers, including subcontractor requests for payment; reviewing project codes on timesheets to ensure correct code usage; submitting to payroll for processing; reviewing and coding general ledger accounts; verifying or assigning project codes; verifying funds available; reviewing for correct signatures; sending to accounts payable or purchasing for processing; reviewing subcontractor requests for payment; ensuring appropriate approvals and signatures have been obtained and supporting documentation attached; and ensuring voucher payments are in the system.

2 Prepares financial statements, reports, schedules and exhibits; prepares and audits general journal entries by reviewing expenditures; ensuring expenditures have not exceeded budgets; completing project worksheets; giving accounts receivable and treasurer the amounts of billing; preparing billing statements and sending statements to the funding agency for reimbursement.

3 Prepares periodic analyses of fund balances and expenditures in the General Ledger accounts assigned or accounts specific to assigned grants by reconciling accounts balances; researching any variances; correcting variances; printing reports for travel advances, accruals, pre-paid expenses, deferred revenue and other payables and preparing journal entries as necessary. Audits accounting and financial documents for accuracy and compliance with departmental policies and procedures and state and federal statutes. Researches and reconciles discrepancies in accounts and bank statements, and reports findings.

4Maintains adequate records and determines the accuracy and reliability of agency accounting records. Checks accounting operations in progress, and reviews and audits completed financial records for accuracy and conformance with legal and departmental procedures and regulations.

Assists in planning procedures and regulations to control the disbursement of allocated funds and in preparing letters of instruction, manual revisions, and related forms as necessary. May instruct staff on the maintenance of accounting records on expenditures and revenues collected, the posting of general ledgers, and the posting of journal entries and/or adjustments.

5Maintains systems and controls necessary to provide accurate accounts of expenditures and budget balances for agency programs; Analyzes and recommends improvements, adaptations, or revisions to the accounting system and accompanying procedures.

6Assists in the preparation by reviewing project trial balances, project , receivable, revenue and customer summary reports; and completing related duties as assigned.

7Provides various support duties for the department by preparing monthly assigned journal entries; assisting with inventory; compiling year-end figures for agency financial report; auditing aging and Workforce contractors as necessary; providing research assistance; assisting with tagging fixed assets and year-end inventory for print shop; working with department staff as needed to accomplish department goals.

8Other duties as assigned.

Job Requirements

Formal Education / Knowledge

Work requires broad knowledge in a general professional or technical field. or years of Knowledge is normally acquired through college resulting in a Bachelor's degree.

Experience

Over one year up to and including three years.

Certification and Other Requirements

Valid state issued driver’s license.