What are the responsibilities and job description for the Administrative Assistant position at Info Origin Inc.?
ob Title: Administrative Assistant
Location: Indiana
Position Type: Contract
Job Description:
We are looking for an experienced Administrative Assistant to provide administrative and clerical support to two divisions within a state government healthcare agency.
The ideal candidate will assist with daily office operations, scheduling, documentation, travel arrangements, reporting, and coordination with internal teams and external agencies.
Key Responsibilities:
- Provide administrative support to division directors, managers, and staff.
- Manage phone calls, emails, correspondence, and office documentation.
- Schedule meetings and reserve conference rooms and vehicles.
- Arrange employee travel, including flights, hotels, and registrations.
- Assist with expense reports and reimbursements.
- Prepare reports, letters, spreadsheets, and presentations.
- Coordinate onboarding arrangements for new employees.
- Maintain records and assist with special administrative projects.
- Use Microsoft Office and government administrative systems.
Required Qualifications:
- High School Diploma or equivalent.
- Minimum 3 years of administrative support, office management, bookkeeping, or related experience.
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Publisher.
- Strong written and verbal communication skills.
- Excellent organizational, multitasking, and attention-to-detail skills.
- Ability to work independently and coordinate with multiple teams.
Preferred Skills:
- Previous government or public-sector administrative experience.
- Experience with travel coordination and expense reporting.
- Familiarity with PeopleSoft or similar ERP systems.