Facilities & Office Coordinator

Infleqtion is hiring a Facilities & Office Coordinator based in our Louisville, Colorado office. 

This person will help run the day-to-day workplace experience for our Colorado team and serve as a key point of coordination across facilities, vendors, IT, HR, and administration. We are looking for someone who is highly organized, service-oriented, and comfortable being the front-facing office presence for employees, guests, and day-to-day workplace needs. 

This is an in-office role, five days a week, based in Louisville, with reasonable flexibility for personal appointments when needed. 

Responsibilities 

• Support day-to-day office and workplace operations in our Louisville office  

• Serve as a front-facing point of contact for employees, guests, and vendors  

• Help create a professional, organized, and welcoming office environment  

• Coordinate with vendors and building partners on facilities, maintenance, repairs, and workplace services  

• Help manage office-related projects, transitions, and operational follow-through  

• Partner closely with IT, HR, and Administration on workplace setup, onboarding support, office communications, and employee experience needs  

• Oversee day-to-day kitchen operations, including cleanliness, stocking, dishwasher runs, and general upkeep throughout the day  

• Order and maintain inventory for kitchen, conference rooms, lobby, and common-area supplies  

• Track facilities requests, follow issues through to resolution, and escalate when needed  

• Support workplace safety, office readiness, and practical employee communications  

• Help maintain a high standard across shared spaces and day-to-day office presentation  

• Coordinate general workplace support services as needed  

What We’re Looking For 

We are looking for someone who is positive, highly organized, detail-oriented, and dependable. This person should be comfortable juggling many responsibilities, working across teams, managing vendors, and handling both planned work and unexpected issues with professionalism and good judgment. 

The right person will create a workplace that feels organized, welcoming, and well run. They should have a strong service mindset, excellent communication skills, and the ability to follow through on the many details that keep an office operating smoothly. They should be comfortable serving as a front-facing point of contact for employees, guests, and vendors, and working closely with IT, HR, and Administration to support the broader employee experience. 

Success in this role will come from noticing what needs attention, taking ownership, and maintaining a high standard across office operations, kitchen and common areas, vendor coordination, and day-to-day workplace support. 

Required Qualifications 

• 3 years of experience in office coordination, workplace operations, facilities coordination, hospitality, administration, or a similar support role  

• Experience working in a fully in-person office environment  

• Experience in a service-oriented, hospitality, reception, or other front-facing support role  

• Experience coordinating vendors, workplace services, or facilities-related needs  

• Experience ordering, stocking, and managing inventory for office, kitchen, or workplace supplies  

• Strong organizational skills and attention to detail  

• Strong verbal and written communication skills  

• Strong customer-service instincts and professional presence  

• Proficiency with Microsoft Office, including Outlook, Word, and Excel, and comfort learning new workplace systems and tools  

• Ability to manage multiple priorities and follow issues through to resolution  

• Ability and comfort lifting and moving office, kitchen, and workplace supplies up to 25 pounds as needed  

• Ability to work on site full time in Louisville, Colorado  

Strongly Preferred 

• Experience supporting workplace projects, site transitions, or office moves  

• Experience partnering with IT, HR, or administrative teams on office operations  

• Experience with work order tracking, facilities ticketing, or similar workplace support systems  

• Experience with front desk, guest-facing, or workplace hospitality responsibilities  

• Experience in a fast-moving or growing company environment  

• Salary range:  $65,000 to $85,000

• 100% company-paid medical, dental, vision, short/long-term disability  
• Employer-funded Health Savings Account  
• Unlimited PTO  
• 401(k) match  
• Company-paid Life and AD&D Insurance  
• Flexible Savings Account  
• Paid FMLA, Maternity/Paternity Leave  
• Employee Assistance Program  
• Student Loan Repayment 
• Equity Program

Salary : $65,000 - $85,000