What are the responsibilities and job description for the Executive Assistant position at Infleqtion?
About Infleqtion
Infleqtion develops quantum computing, sensing, and software technologies for commercial and government applications. Bringing together scientists, engineers, and business professionals, we turn advances in quantum science into practical capabilities that address complex challenges in computing, precision timing, navigation, and beyond.
About the Role
Infleqtion is seeking a proactive, highly organized Executive Assistant to support members of the executive leadership team. This role will help leaders use their time effectively, stay prepared for key decisions, and maintain strong communication across a fast-moving technology business.
The ideal candidate anticipates needs, exercises sound judgment, and handles sensitive information with discretion. You will coordinate complex schedules, manage travel and meeting logistics, and ensure commitments and follow-up actions remain on track while working with colleagues across scientific, engineering, commercial, and corporate functions.
Key Responsibilities
• Executive calendar and priorities: Manage complex calendars across time zones, resolve scheduling conflicts, and protect time for strategic priorities, preparation, and focused work.
• Travel and expenses: Coordinate domestic and international travel, prepare detailed itineraries, manage changes, and submit accurate expense reports.
• Meeting preparation and follow-through: Organize leadership meetings, prepare agendas and briefing materials, capture decisions and action items, and track follow-up with accountable owners.
• Communications: Draft and edit correspondence, presentations, and meeting materials with attention to accuracy, clarity, and executive voice.
• Stakeholder coordination: Serve as a professional point of contact for employees, customers, partners, investors, and other external stakeholders.
• Board and leadership support: Coordinate meeting logistics and the secure distribution of materials in partnership with the appropriate executive, legal, and finance teams.
• Events and visits: Plan executive offsites, team meetings, and customer or partner visits, coordinating facilities, technology, catering, and other logistics.
• Confidential information: Handle sensitive business, personnel, financial, and technical information with discretion and in accordance with company policies.
• Administrative improvement: Maintain organized records and develop practical processes that improve executive support and reduce administrative friction.
• Special projects: Support defined projects through research, information gathering, coordination, and deadline tracking.
What Success Looks Like
• Executive schedules consistently reflect business priorities.
• Leaders enter meetings prepared with accurate, timely materials.
• Commitments, decisions, and follow-up actions are tracked through completion.
• Travel and events run smoothly, with changes handled promptly.
• Internal and external stakeholders receive timely, professional communication.
• Sensitive information is handled carefully and consistently.
• 8 or more years of administrative experience of direct support for senior executives.
• Demonstrated ability to manage complex calendars, travel arrangements, and competing priorities.
• Excellent written and verbal communication skills and strong attention to detail.
• Sound judgment, professionalism, and experience handling confidential information.
• Ability to anticipate needs, work independently, and adapt when priorities change.
• Strong interpersonal skills and the ability to build productive relationships across functions and levels.
• Proficiency with Microsoft 365 or comparable productivity tools, videoconferencing platforms, and expense management systems.
Equal Opportunity
Here you have freedom to embrace your whole self: who you love, your gender identity and expression, skin color, age, appearance, disability, neurodiversity, DNA, military/veteran status, citizenship, and other factors that make up who you are. Your uniqueness is valued, welcomed, and appreciated here. We are dedicated to providing a positive workplace and base all employment decisions on your qualifications, performance, merits, as well as business needs. We are proud to be an Equal Employment Opportunity Employer.
Contact Information
If this opportunity interests you and you fit the job description, please submit an application. If you need assistance or an accommodation due to disability, please feel free to contact us at hr@infleqtion.com.
Notice to Recruitment Agencies:
Infleqtion does not accept unsolicited resumes from agencies. Infleqtion is not responsible for any fees related to unsolicited resumes.
- Salary range: $90000 - 110000
- 100% company-paid medical, dental, vision, short/long-term disability
- Employer-funded Health Savings Account
- Unlimited PTO
- 401(k) match
- Company-paid Life and AD&D Insurance
- Flexible Savings Account
- Paid FMLA, Maternity/Paternity Leave
- Employee Assistance Program
- Student Loan Repayment
- Equity Program
Salary : $90,000 - $110,000