What are the responsibilities and job description for the Office Receptionist position at Infinx?
About Our Company:
At Infinx, we're a fast-growing company focused on delivering innovative technology solutions to meet our clients' needs. We partner with healthcare providers to leverage automation and intelligence, overcoming revenue cycle challenges and improving reimbursements for patient care. Our clients include physician groups, hospitals, pharmacies, and dental groups.
We're looking for experienced associates and partners with expertise in areas that align with our clients' needs. We value individuals who are passionate about helping others, solving challenges, and improving patient care while maximizing revenue. Diversity and inclusivity are central to our values, fostering a workplace where everyone feels valued and heard.
A 2025 Great Place to Work®
In 2025, Infinx was certified as a Great Place to Work® in both the U.S. and India, underscoring our commitment to fostering a high-trust, high-performance workplace culture. This marks the fourth consecutive year that Infinx India has achieved certification and the first time the company has earned recognition in the U.S.
Location: Onsite - Spring/Woodlands TX office
Hours: Monday through Friday from 11am - 4pm
Summary Description:
Under general direction, this position is responsible for supporting daily office operations and providing front desk administrative assistance. The Receptionist ensures the office is welcoming, organized, and running smoothly by coordinating routine administrative tasks, handling incoming communications, maintaining office supplies, assisting with scheduling, and supporting staff with basic administrative needs. The ideal candidate is a proactive team player with strong communication and organizational skills and the ability to manage multiple tasks efficiently.
Daily Responsibilities
- Serve as the first point of contact for visitors and incoming calls and direct inquiries appropriately
- Maintain office organization and cleanliness to ensure shared spaces and reception areas are presentable
- Assist with routine office operations including handling mail, organizing files, and managing correspondence
- Monitor and order office supplies
- Provide scheduling support by booking meetings, appointments, and conference rooms
- Assist in preparing meeting materials, reminders, and basic documentation when required
- Coordinate small in-house events and support logistics for company activities
- Support staff with administrative tasks such as copying, scanning, data entry, and filing
- Maintain simple tracking logs, such as visitor logs, supply inventory, etc.
- Provide light support to leadership with calendar coordination and general administrative tasks as needed
- Perform other duties as assigned or required
Skills and Education:
- High school diploma or GED required; some college or vocational training preferred
- Proven experience in an administrative, receptionist, or office support role
- Ability to provide professional customer service to staff and visitors
- Basic knowledge of general office procedures and clerical practices
- Strong time management skills with the ability to multitask and prioritize
- Excellent verbal and written communication skills
- Strong attention to detail and problem-solving abilities
- Well-organized, dependable, and comfortable working in a fast-paced environment
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
- Familiarity with office equipment and standard software tools
If you are a dedicated and experienced Receptionist ready to contribute to our mission and be part of our diverse and inclusive community, we invite you to apply and join our team at Infinx.