What are the responsibilities and job description for the Office Administrator position at INFINITY SYSTEMS ENGINEERING LLC?
Infinity’s niche in the aerospace and defense industry is specialized solutions that help bridge the gap between space and ground. This is no small task, and we owe our success to our team who help us fulfill our mission; to match people with their legacies for betterment of the world. There is always a place at Infinity for a motivated, capable individual seeking a career to better the world. We prioritize supporting our team through exceptional benefits, work-life balance, and structured career development. At Infinity, WE ARE MORE – now, come be more with us!
Job Summary:
The Front Desk/Office Administrator is responsible for providing a variety of administrative and office support services to ensure the smooth and efficient functioning of the office. This role involves managing office supplies, coordinating office activities, supporting communication between departments, and handling general administrative tasks. The ideal candidate is organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.
Key Responsibilities:
Front Desk Support
- Provide front desk coverage by greeting visitors, accepting deliveries, and serving as a first point of contact for employees, clients, and guests.
- Maintain the security visitor log and support proper visitor check-in and check-out procedures.
- Answer and route incoming phone calls, emails, and general inquiries.
- Help ensure common areas are organized, stocked, and ready for daily use.
- Manage conference room calendars and help ensure rooms are organized and prepared for meetings.
Administrative Support
- Maintain office supplies and assist with keeping shared office spaces organized and stocked.
- Provide routine printing, filing, scanning, copying, and document preparation support.
- Assist with scheduling meetings, coordinating calendars, and preparing basic meeting materials.
- Support catering, and other routine administrative requests as needed.
- Assist with maintaining records, spreadsheets, and other administrative documentation.
- Provide general administrative support to employees and leadership as assigned.
Office Coordination
- Support incoming and outgoing mail, packages, and deliveries.
- Assist with ordering supplies and coordinating routine vendor or facility requests.
- Partner with internal teams to support day-to-day office needs and special administrative projects.
Qualifications:
- Education: High School diploma or equivalent required; associate or bachelor’s degree in business administration or related field preferred, or combination of experience and education.
- Experience: 2 years of experience in an administrative or office support role.
- Clearance Requirement: N/A
- Required Skills:
- Experience with office management software, such as Microsoft Office Suite or Google Workspace.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency with office software and equipment.
- Attention to detail and problem-solving skills.
- Highly professional and positive demeanor, with the ability to interact effectively with colleagues, clients, and visitors.
- Preferred Skills:
- Experience working in a federal contracting environment or secure facility.
Work Environment/Physical Requirements:
- Primarily office-based work with a moderate amount of sitting, standing, and walking.
- Occasional lifting of office supplies or equipment up to 20 lbs.
- Ability to work in a fast-paced environment with frequent interaction with staff and management.
Work Schedule:
This is a full-time position, typically working 40 hours per week. Overtime may be required depending on operational needs.
Infinity Benefits:
Great Company Culture. Infinity firmly believes that our success is due to the happiness and personal satisfaction of our employees.
Health Benefits. 100% Company Paid monthly Medical and Dental premiums for you AND your family.
Prepare for the Future. 401(k) company contribution, with free professional financial planning advisors
Rest and Relaxation. Three weeks' Vacation – and we offer an annual company reward trip after one year of employment.
Health and Wellness. We offer 48 hours of sick leave, in addition to your Vacation, as well as Flex-Spending options (Medical and Dependent Care)
Work that Stays at Work. Genuine work/life balance and flexibility. We know our employees have lives outside of work and we support you in living them!
Education and Professional Training Reimbursement. We support our employees career aspirations and growth through our Education Reimbursement Program!
Profit Sharing Plan. Infinity’s success is due to our employees which is why all eligible employees receive an annual payout based on our Profit-Sharing Plan.
EOE including disability/vet
To learn more about our company and benefits, please visit: Infinity Careers
Application Deadline: This will be posted for a minimum of 30 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.
Salary : $23 - $25