Facilities Lead

Job Summary: 

The Facilities Lead is responsible for overseeing facility-related tasks, maintenance, and projects to ensure a safe, functional, and efficient work environment. This role coordinates with vendors, contractors, and internal teams to support facility operations, safety, and compliance while ensuring timely completion of tasks and projects. 

Key Responsibilities: 

Facility Operations & Maintenance: 

• Oversee facility maintenance tasks, including HVAC, plumbing, electrical, and general repairs.
• Lead planning, design, integration, and delivery of program facilities, including Secured Facility spaces.
• Conduct routine inspections to identify and address facility needs.
• Assist in implementing preventative maintenance programs to minimize disruptions.

Project & Task Coordination: 

• Lead the execution of facility projects, ensuring timely completion and quality standards.
• Coordinate with internal stakeholders to plan and prioritize facility-related improvements.
• Identify project risks and develop mitigation strategies to maintain schedule and cost performance.
• Track progress of facility tasks and provide updates to leadership as needed.

Vendor & Contractor Coordination: 

• Work with vendors and contractors to ensure proper execution of maintenance and repair work.
• Issue RFPs for equipment, construction, and maintenance services; evaluate contractor proposals.
• Assist with reviewing contracts, service agreements, and ensuring vendor compliance with company policies.
• Schedule and oversee vendor work to minimize operational disruptions.

Safety & Compliance: 

• Ensure facility operations comply with OSHA, fire codes, DoD/IC facility standards, and other safety regulations.
• Support emergency preparedness efforts and ensure necessary safety measures are in place.
• Conduct environmental hazard planning, mitigation, and remediation activities as required.
• Conduct safety checks and report any concerns to leadership for corrective action.

Space Planning & Workplace Support: 

• Assist with office layout changes, workspace modifications, and furniture installations.
• Oversee design, development, installation, and documentation of facility equipment, communications, and layouts.
• Support office moves and facility adjustments to align with business needs.
• Ensure facility resources are well-maintained and accessible to employees. 

Qualifications: 

• Education: High school diploma/equivalent, Trade School, or equivalent combination of education and experience. Associate’s or Bachelor’s degree in Facilities Management, Business Administration, or a related field preferred.
• Experience: 5 years of experience in facilities coordination, building maintenance, or a related field
• Clearance: TS/SCI
• Minimum Skills Required:
• Experience overseeing facility projects and working with vendors
• Strong knowledge of building systems (HVAC, electrical, plumbing) and maintenance best practices. 
• Ability to coordinate multiple projects and tasks efficiently. 
• Strong organizational and problem-solving skills. 
• Effective communication and interpersonal skills for working with vendors and internal teams. 
• Proficiency in Microsoft Office and facility management software.

• Preferred Skills:
• Knowledge of workplace safety regulations and emergency preparedness.
• Familiarity with building codes, OSHA requirements, and facility compliance.
• Budgeting or cost-tracking experience related to facility operations.
• Certifications such as Facility Management Professional (FMP) or Certified Facility Manager (CFM) are a plus.
• Prior experience in a DoD environment or facility.
  
  

Physical Requirements: 

• Ability to lift up to 50 pounds.
• Must be able to stand, walk, bend, and climb ladders for extended periods.
• Ability to work in varying temperatures and conditions, both indoors and outdoors.
• May be required to respond to emergencies outside of regular work hours.
  
  

Work Schedule: 

This is a full-time position, typically working 40 hours per week. Additional hours may be required depending on operational needs.