Office Manager

Position Description:

The Permit Runner / Office Administrator is responsible for physically managing municipal permit

deliveries and pickups while providing daily administrative support for local branch operations. This

role ensures installation timelines stay on schedule by couriering permit packages, retrieving

approved documentation from local building departments (AHJs), staging job packets for morning

installation crews, and handling general day-to-day office coordination.

Essential Duties/Responsibilities:

Permit Courier & Field Operations Support:

● Travel to local municipalities, building departments, and Authorities Having Jurisdiction

(AHJs) to physically submit pre-prepared permit packages, pay required municipal fees, and

pick up approved permits.

● Collect and review outgoing permit packets prior to departure to ensure all required

signatures, checks, and physical plan sets are in hand.

● Retrieve approved permits and inspection cards from AHJs, scan/upload them into the

system, and deliver hard copies to the branch.

● Follow up in person or via phone with municipal clerks on pending submissions, revisions,

and pickup readiness.

● Stage, print, and organize daily installation packets, approved permits, and engineering

plans every morning to ensure field installation crews have all required documentation prior

to dispatch.

● Update permit milestones, tracking statuses, and notes in the company CRM/project

management platform immediately upon drop-off or pickup.

● Coordinate with Project Managers, Corporate Operations, and Field Leadership to prioritize

urgent permit runs and support weekly install targets.

● Office Administration & Facility Support:

● Serve as the primary point of contact for the local office, answering inbound calls, greeting

visitors, and receiving incoming mail and deliveries.

● Order, track, and restock office supplies, kitchen/breakroom essentials, printing paper, and

basic administrative materials.

● Maintain a clean, organized, and professional office environment.

● Assist local leadership with general administrative tasks, scanning, document filing, and data

entry.

● Serve as an on-site communication bridge between local field personnel and remote

corporate operations teams.

Qualifications:

● Valid driver’s license with a clean driving record (reliable personal vehicle required for daily

local municipal travel; mileage/travel reimbursed).

● Strong familiarity with local geographic territory and municipal office locations preferred.

● Ability to stay organized, prioritize daily driving routes efficiently, and manage time

independently.

● Basic proficiency with computers, mobile scanning apps, standard office tools (Google

Workspace / Microsoft 365), and CRM/project management systems (Coperniq, JobNimbus,

or similar).

● Punctual, reliable, and professional when interacting with city officials and internal team

members.

Education/Experience Requirements

● High school diploma or equivalent required.

● 3 years of experience in an administrative support, office assistant, courier, or

construction/solar coordination role.

Physical Requirements

On a normal workday, the employee is required to constantly stand, sit, and walk; occasionally lift up to 25 pounds; infrequently squat, kneel, reach above shoulder level, and lift from high/low position; bend, push, or pull. Constant use of hands required for simple grasping, pushing, pulling, and/or typing. The employee will frequently drive to and from local municipal offices and building departments.

Disclaimer

This job description is a summary of the typical functions of the job and not an exhaustive orcomprehensive list of all possible job responsibilities, tasks, and duties. Infinity Solar reserves theright to amend and change responsibilities to meet business and organizational needs as necessary.

#IND123

Pay: $19.00 - $22.00 per hour

Application Question(s):

• Do you have any experience in a warehouse setting?
• Are you comfortable filling out permits and delivering them to the AHJ's?

Work Location: In person

Salary : $19 - $22