What are the responsibilities and job description for the Accounting Specialist position at Infinity Marketing Solutions?
Full-time
Description
About Us
At Infinity Marketing we are growth-obsessed problem solvers who know great marketing moves the needle, and strong collaboration keeps it there. To our clients, we're problem solvers, growth drivers, and brand advocates. To each other, we're cheerleaders, sounding boards, and collaborators. We are a team of thinkers, connectors, and doers on a mission to make a difference for our clients. We believe in the power of collaboration – communicating without egos to cultivate momentum, unearth ideas, and foster meaningful relationships built on trust. We believe that great marketing propels business forward and great partners show you just how far you can go. Come be a part of the Infinity crew and see why we're better together.
Our Purpose
We exist to drive growth through relationships that empower people to make a difference.
Our Values
Partnership - Teamwork is in our DNA. Every client is a partner, and every project is a shared journey toward something greater. We'll always pursue a win-win, and we insist on mutual respect and empathy.
Integrity - Trust is earned through action, and we're here to build lasting trust with our clients and each other. We stand by our word, we are boldly transparent, and we hold ourselves to high ethical standards.
Curiosity - Deep discovery drives serious progress. By asking thoughtful questions, exploring new ideas, and challenging assumptions, we uncover bold solutions to stay ahead of the curve — so you can, too.
Results - Achieving your goals is our goal too. From first consultation to final delivery, we set clear expectations, measure progress, and work relentlessly to drive performance and help your business grow.
Humility - Growth comes from listening, learning, and adapting. By owning our mistakes, embracing feedback, and serving others, we turn challenges into stronger relationships and better outcomes.
Position Summary
As an Accounting Specialist, you will primarily support the Media team, working with both internal and external contacts to ensure everything reconciles between clients, vendors, and Infinity.
Benefits
- Health, dental, and vision insurance
- 401(k) with matching
- Hybrid remote options
- Open PTO
- Company mobile business plan
- Professional development
Requirements
Position Responsibilities – Essential
- Ensure accuracy of media invoices and vendor statements by auditing and comparing actuals to original orders and insertions
- Work with media buyers and vendors to handle discrepancies such as make-goods and credits in a timely manner
- Support the billing team for all media and production clients
- Access and update applicable financial applications and third-party systems
- Keep media vendor database current with payment addresses and vendor contacts. Serve as primary contact for adding new vendors
- Ensure all media invoices are received on time, and contact vendors promptly for missing invoices
- Travel as needed/assigned for client meetings, training opportunities, etc.
- Support the forecasting process to ensure accurate estimates and cashflow
- Other duties and responsibilities as assigned
Essential Skills and Experience
- Associate or bachelor's degree in accounting, finance, business administration, or a related field
- 3 years of experience in accounting, billing, finance, or related roles (agency or media experience is a plus but not required)
- Proficient in Microsoft Office
- Strong Microsoft Excel skills (logic, formulas, lookups, pivot tables)
- Excellent problem-solving skills
- Proactive and clear communication
- Organized and a strong collaborator
- Able to self-manage and prioritize
- Fundamental understanding of self and social awareness
- Open to feedback
- Adaptable
Infinity Marketing is a diverse organization that provides equal opportunity in employment and has a policy of zero tolerance against discrimination or harassment during employment on the grounds of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, marital status, disability, veteran status, age, genetic information, or any other status protected under applicable federal, state, or local laws. Infinity Marketing prohibits retaliation against an individual for engaging in activity protected under this policy and interfering with rights or privileges granted under anti-discrimination laws.
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