What are the responsibilities and job description for the Contract Clerk position at Infiniti of San Jose?
At INFINITI OF SAN JOSE, we are committed to an environment where the customer is always treated with respect and dignity. Our associates are our most valuable resource and growth is encouraged through diligence, teamwork & creativity. Above all, there is the highest standard of honesty and integrity when conducting business. If you have an interest in automotive and a desire to develop a career in the industry, apply today!
What We Offer
- Competitive compensation plan
- HEALTH
- DENTAL
- VISION
- 401K
Essential Duties & Responsibilities:
•The Contract Clerk is responsible for reviewing new/used vehicle sales contracts for the dealership to ensure proper completion and accuracy
•Receives and processes new/used contracts from the Finance/Fleet department and Posts retail and lease finance contracts to appropriate accounting schedules
• Break down and organize all paperwork in each deal; check for completeness (signatures, verify VIN, etc.)
•Maintain organized filing system for all deals and paperwork
• Receipt all monies received for new and used car deals zero out cash clearing
Verify and post contract funding.
• Process pay-off checks for trade-ins and mail to appropriate financial institution in a timely manner.
•Reviews sales documents, such as sales contract, service contracts, GAP, Diamond Care etc.… guest credit applications to ensure proper completion and accuracy
•Review and ensure accuracy of all incentives, rebates, commissions, and sales tax in deal
• Generate and maintain the salesperson’s commission reports and list of commissions on-hold (Payroll).
• Route paid deals to the tag and title clerk for processing as soon as money is received
•Inputs inventory control information to ensure accurate reporting
•Responsible for schedules pertaining to the sale of new and used vehicles including but not limited to payoffs, due bills, rebates, and vehicle receivables, Prints, analyzes, and distributes reports as requested by management
Submit weekly report on schedules with notes on outstanding items
•Post lender reserves, Gap, Diamond Care etc.… payment received with check
• Provide administrative support to management, other departments, and employees
as needed.
• Any other duties as assigned by supervisor
• Must follow all company safety policies and procedures, and immediately report all accidents to a manager or supervisor