Junior Project Coordinator

Description

The Project Coordinator II serves as the Team Lead for Contractor personnel who work under this BPA but may not be for the entire BPA. The Project Coordinator is a Headquarters position but may be required occasionally to travel to PHMSA regional offices.

Duties of the Project Coordinator II include:

• Reviewing work product and ensuring contractor staff have the knowledge and ability necessary to accomplish their duties independently
• Assisting contractor staff in accomplishing their duties in work overload situations
• Providing conference, seminar, and meeting support.

Responsibilities Include:

• Will perform diversified clerical, administrative, and general office duties of a highly responsible and confidential nature to senior management.
• This position requires knowledge of applicable policies, procedures, operations and organization.
• This position also requires high level of technical skills using automation tools including word processing and presentation graphics.
• General experience required includes ability to work independently.
• Strong oral and written skills are essential.
• Communicates and/or coordinates instructions with various individuals and/or departments.
• Furnishes and obtains information from multiple sources.
• Organizes and maintains files of correspondence and records. Follows up on pending matters.
• Acts as a receptionist, screens telephone calls, letters, and/or visitors, answers routine questions and furnishes information.
• Schedules appointments, maintains and disseminates schedules and work plans, and coordinates arrangements for meetings and conferences, transcribes dictation, often of a technical and/or confidential nature.
• Composes and types routine letters and memorandum.
• Routes or answers routine correspondence not requiring manager’s attention.
• Prepares special reports, gathering and summarizing data.
• Organizes and expedites flow of work through manager’s office.
• Initiates follow-up action.
• May provide supervision, training and guidance to lower level administrative assistants.
• May operate terminal and printer for data storage and retrieval.
  

Requirements

Must have the following qualifications:

• A minimum of 2 years of experience s performing administrative and clerical duties.
• Bachelor’s Degree or Equivalent Experience "In lieu of a Bachelor’s Degree, participants may substitute: (1) an Associate’s Degree and two additional years of related experience, (2) a High School Diploma and four additional years of related experience."
• At least three years of experience working with the Federal Government
• Experience providing daily management and supervision of the support staff assigned to the project
• General knowledge of Government policies and procedures