What are the responsibilities and job description for the Document Management Specialist- Clerical Work position at Infinia Search Inc?
Long-term, on-going contract role with potential for hire
Location: Onsite in Fishers, IN - 11800 Exit 5 Pkwy, Fishers, IN 46037
Title: Document Management Collateral Specialist
Hourly rate: $18.25 per hour
Hours: roughly 9:00 am to 5:00pm ish (could be as early as 8am start and as late as 6:00 pm-ish end can be somewhat flexible )
Target start date: 4/27/26 or 5/4/26
Summary:
The Document Management Collateral Specialist handles mortgage collateral documents and is responsible for processing requests from various business partners for collecting loan collateral documents from our custodians. This will include accurate and timely recording, tracking, safekeeping of original documents, and release of the collateral to respective parties.
Essential Job Duties and Responsibilities:
- Process incoming request from various departments
- Receive, sort, scan, file and ship collateral.
- Organize and ensure the safekeeping of loan collateral documents in fire proof file cabinets.
- Responsible for verifying all collateral documents are present, audit documents for original vs. copies.
- Ensure data within the system is current, accurate, and complete with status in Lakewood, Fiserv, CTS or any other tracking system
- Provide requested documents to the Servicers within specified timelines
- Generate transmittals which lists each document/file being shipped to servicer/requestor
- Establish organizational skills which will allow filing of returned documents to stay current and accurate
- Gather information, pull required collateral documents/files for upcoming transfers/sales
- Establish effective working relationship with all applicable contacts
- Perform inventory checks of collateral files to ensure safe keeping of original documents
- To assist with requests to/from various document custodians
- Special projects as needed
- Comply with all company policies and procedures.
- Maintain regular and punctual attendance.
Other Job Duties and Responsibilities:
Performs other related duties as assigned.
- High School Diploma or GED required
Salary : $18