What are the responsibilities and job description for the Administrative Coordinator position at Indy Rooftops LLC?
About Us
We are a fast-growing exterior and roofing company based in the Indianapolis area, committed to delivering high-quality service and a seamless customer experience. Our team values organization, communication, and a proactive mindset—and we’re looking for someone who brings those strengths to our administrative operations.
Position Overview
We are seeking a detail-oriented and reliable Administrative Coordinator to support our daily operations. This hybrid role combines remote flexibility with occasional in-office collaboration. The ideal candidate is highly organized, customer-focused, and thrives in a fast-paced environment.
Key Responsibilities
- Manage scheduling, calendars, and internal communications
- Coordinate appointments, inspections, and customer follow-ups
- Assist with weekly payroll
- Maintain and update CRM systems and job records
- Assist with invoicing, document preparation, and file organization
- Support sales and operations teams with administrative tasks
- Handle incoming calls, emails, and customer inquiries professionally
- Ensure accurate data entry and reporting
Qualifications
- High attention to detail with strong organizational skills
- Proficiency in Microsoft Office and Google Sheets
- Customer service–oriented mindset with strong communication skills
- Ability to manage multiple tasks and prioritize effectively
- Self-motivated and able to work both independently and with a team
- Previous administrative experience preferred
What We Offer
- Competitive Pay (based on experience)
- Hybrid Remote Flexibility
- Flexible Schedule
- 401(k) with Company Match
- Opportunity for growth within a rapidly expanding company
- Supportive and team-oriented culture
Why Join Us?
We’re not just hiring a role—we’re building a team. If you take pride in staying organized, delivering great customer experiences, and keeping operations running smoothly, you’ll fit right in.