What are the responsibilities and job description for the Part-Time Finance & Operations Specialist position at Indy Ignite - Major League Volleyball?
Part-Time Finance & Operations Specialist
Indy Ignite is seeking a detail -oriented and organized Part -Time Finance & Operations Specialist to support the organization’s accounting, budgeting and operational functions. This role averages 15 –20 hours per week and will play an important part in helping maintain efficient day -to-day business operations across finance, HR, IT, and vendor coordination.
We are looking for someone who is proactive, dependable, and comfort managing multiple responsibilities in a collaborative and fast -paced environment. The ideal candidate enjoys creating structure, improving processes, and supporting teams behind the scenes to help the organization operate efficiently and effectively.
This position is a hybrid role based in Fishers, Indiana, with at least one -office day per week and remaining hours flexible and remote.
Key Responsibilities
Accounting & Finance
Indy Ignite is seeking a detail -oriented and organized Part -Time Finance & Operations Specialist to support the organization’s accounting, budgeting and operational functions. This role averages 15 –20 hours per week and will play an important part in helping maintain efficient day -to-day business operations across finance, HR, IT, and vendor coordination.
We are looking for someone who is proactive, dependable, and comfort managing multiple responsibilities in a collaborative and fast -paced environment. The ideal candidate enjoys creating structure, improving processes, and supporting teams behind the scenes to help the organization operate efficiently and effectively.
This position is a hybrid role based in Fishers, Indiana, with at least one -office day per week and remaining hours flexible and remote.
Key Responsibilities
Accounting & Finance
- Process accounts payable and accounts receivable using QuickBooks Ramp, ensuring timely and accurate entry and payments.
- Complete the month -end close, including reconciliations, accruals, and adjustments.
- Coordinate, prepare, and distribute internal financial statements and management reports for leadership.
- Calculate commissions for various roles based on established plans and provide supporting documentation.
- Complete insurance applications, maintain organized records of policies as the primary contact for the insurance broker.
Budgeting & Reporting
- Lead the annual budgeting process in collaboration with the leadership
- Monitor budget vs. actuals and provide real -time updates, insights, and recommendations to support decision making.
HR & PEO
- Manage the relationship with the company’s Professional Employer
- Organization (PEO), including regular check -in meetings and follow -up on action items.
- Coordinate with an external HR consultant on the annual performance process and related documentation.
Operations, IT, and Vendor Management
- Serve as a main point of contact for the third -party IT services vendor, assisting with coordination of support requests and technology needs
- Assist with vendor management for volleyball operations, including maintaining vendor records, contracts, and payment information.
- Support general operations projects and process improvements as needed to keep the business running efficiently.
Required Experience & Skills
- Bachelor’s degree in Accounting, Finance, or related field required
- CPA certification preferred but not required
- 5 years of experience in accounting, finance, or a related role, ideally small or mid-sized business environment.
- Proficiency with QuickBooks and familiarity with Ramp or similar spend management / AP tools
- Comfort working with multiple software platforms and learning new systems as needed
- Strong organizational, analytical, and problem-solving skills
- Excellent written and verbal communication skills with the ability to work cross-functionally
- Ability to manage multiple priorities and deadlines in a fast paced environment
- High attention to detail and accuracy in financial and operational work
Schedule & Location
- Part-time role averaging 15 –20 hours per week
- Hybrid schedule with at least one in office day per week in Fishers, Indiana
- Flexible scheduling available based on organizational needs
Compensation
- Competitive hourly compensation based on experience
- Opportunity to be part of one of the fastest -growing brands in women’s sports
Indy Ignite is an equal opportunity employer and all qualified applicants receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, veteran status, or any other protected class.