What are the responsibilities and job description for the Front Desk Receptionist position at INDY CDJR?
Job Overview
We are seeking an energetic and organized Front Desk Receptionist to be the welcoming face of our office. This vital role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily activities. The ideal candidate will possess excellent communication skills, be highly organized, and thrive in a fast-paced environment. Bilingual abilities and experience with office management tools are highly valued. Join us to create a positive first impression and contribute to a dynamic team dedicated to excellence!
Duties
- Greet visitors, clients, and staff with professionalism and enthusiasm, creating a welcoming atmosphere
- Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette
- Handle appointment scheduling, calendar management, and coordinate meetings using Microsoft Office and Google Workspace tools
- Perform data entry, filing, and maintain accurate records for office operations and client information
- Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software
- Assist with clerical duties including proofreading documents, preparing correspondence, and managing incoming/outgoing mail
- Provide customer support by addressing inquiries promptly and professionally, ensuring excellent service at all times
Qualifications
- Proven experience in office administration or as a receptionist with strong clerical skills
- Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry systems
- Excellent organizational skills with the ability to multitask effectively in a busy environment
- Strong typing skills and attention to detail for proofreading and document preparation
- Experience with multi-line phone systems and phone etiquette is essential
- Bilingual abilities are preferred to serve diverse client needs effectively
- Previous experience in medical or dental receptionist roles is a plus but not required; relevant personal assistant or administrative experience will also be considered
- Knowledge of bookkeeping software such as QuickBooks or similar is advantageous
- Demonstrated time management skills with the ability to prioritize tasks efficiently
Join our team as a Front Desk Receptionist where your positive attitude and organizational expertise will make a meaningful impact every day! We value your dedication to delivering outstanding customer service while supporting our office operations seamlessly.
Pay: $15.25 - $21.35 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
Salary : $15 - $21