What are the responsibilities and job description for the Federal Bid & Proposal Specialist position at Industrial Tent Systems LLC?
Description
Federal Bid & Proposal Specialist
About the Role
The Federal Bid & Proposal Specialist Bolton Holdings LLC is the operational hub of our Contracts & Capture Group. Reporting to the VP of Contracts and Capture, this role leads the development of high-quality, compliant, and competitive responses to U.S. Federal, state, and commercial contracting opportunities. You’ll oversee all phases of the proposal lifecycle—from opportunity assessment to post-submittal review—ensuring alignment with strategic objectives and customer needs.
You’ll serve as a subject matter expert on federal acquisition processes (e.g., GWACs, IDIQs, GSA Schedules) and support other procurement vehicles as needed.
Key Responsibilities
Proposal Management
- Lead full proposal lifecycle: kickoff, content planning, writing/editing, review cycles, and submission.
- Analyze RFPs/RFIs/RFQs and develop compliance matrices, outlines, and proposal schedules.
- Collaborate with cross-functional teams (engineering, program management, capture) to develop win themes, strategies, and messaging.
- Facilitate brainstorming and solutioning sessions; provide guidance to contributors.
- Ensure compliance with solicitation requirements and alignment with evaluation criteria.
Writing & Editing
- Write and edit key proposal sections: executive summaries, technical and management volumes, past performance, resumes, etc.
- Maintain a single, consistent voice across all proposal content.
- Coach contributors on messaging, structure, and clarity to improve proposal quality.
Pipeline & Content Management
- Monitor and manage bid opportunity pipeline; share with internal stakeholders.
- Maintain and improve a library of reusable content, templates, and graphics.
- Support product strategy insights and reporting in collaboration with leadership.
Post-Submission
- Lead debriefs and retrospectives to evaluate proposal performance.
- Capture lessons learned to improve future strategies, templates, and processes.
Work Environment
- Onsite in our Houston [Pearland] office.
- Prolonged periods of sitting or computer use.
- Must be able to work under pressure and meet tight deadlines.
EEO Statement
Bolton Holdings, LLC is an Equal Opportunity Employer. We welcome applicants of all backgrounds and are committed to building an inclusive, diverse workforce. Veterans and individuals with disabilities are strongly encouraged to apply.
Requirements
- Associate’s degree required; Bachelor’s preferred (technical field a plus).
- 8 years of proposal and bids experience, preferably in federal contracting.
- Strong understanding of FAR/DFARS; knowledge of Shipley methodology is a plus.
- Excellent writing, editing, and communication skills.
- Advanced proficiency in MS Office; working knowledge of Visio, Adobe, or similar tools for basic graphics creation.
- Exceptional organizational, time management, and problem-solving skills.
- Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
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