What are the responsibilities and job description for the AP/AR Specialist position at Industrial Steel & Boiler Services, Inc.?
About Us
Industrial Steel & Boiler Services, Inc. is a full‑service provider specializing in boiler and valve repair, safety valves, welding, fabrication, and heat exchanger services. We support customers through both shop and field operations.
Position Summary:
This position involves the processing of incoming AP vendor invoices including preparation for generating payments as well as the processing of company AR invoices to customers.
Core Responsibilities:
Accounts Payable
- Process vendor invoices by matching packing slips to purchase orders and vendor invoices, then enter completed invoices into the accounting software.
- Investigate discrepancies between purchase orders and vendor invoices, find resolution, then enter invoices into the accounting software.
- Reconcile incoming vendor statements to vendor account in accounting software. Contact vendor for missing invoices.
- Process vendor payments, mail checks, file paid invoices in appropriate cabinet.
Accounts Receivable
- Generate AR invoices for jobs completed, update sales tax workpaper, send invoices to customers via email or mail.
- Contact delinquent customers to inquire about expected payment date on overdue invoices following established procedures.
- Generate and send customer account statements when required.
General
- Answer incoming calls and route them to the appropriate team members.
- Perform any other duties as assigned by supervisor.
Conditions:
- Work within a shop office environment.
- Prolonged periods of inactivity while sitting/standing at a desk.
- Mental acuity to engage in and focus on activities over an extended period.
Skill, Knowledge, and Abilities:
- Proficient in Excel.
- Attention to detail.
- Strong math ability.
- Good organizational skills.
- Ability to make appropriate decisions and work independently.
Qualifications and Experience:
- 3 years’ experience working in accounts payable and/or accounts receivable.
- Experience with light bookkeeping, including working knowledge of the chart of accounts, debits, and credits.
Job Type: Full-time
Pay: $28.00 - $32.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $28 - $32