What are the responsibilities and job description for the Clerical Specialist position at Industrial Maintenance Company, LLC?
Company Overview
Industrial Maintenance Company, LLC specializes in the manufacture of metal products and operates a comprehensive machine shop. We are dedicated to delivering high-quality craftsmanship and efficient service within the manufacturing industry. Job Summary
We are seeking a detail-oriented and energetic Clerical Specialist to join our team. In this vital role, you will manage administrative tasks, support office operations, and ensure smooth communication across departments. Your organizational skills and proficiency with office software will help keep our workplace running efficiently and professionally. Responsibilities
- Manage front desk duties, including greeting visitors and directing them appropriately
- Operate multi-line phone systems to handle incoming calls with professionalism and courtesy
- Perform data entry and maintain accurate records using Microsoft Office, JOB BOSS (E2) , and QuickBooks
- Organize files, documents, and correspondence through effective filing systems and proofreading practices
- Support bookkeeping activities such as invoicing, expense tracking, and basic financial record keeping
- Assist with calendar management, scheduling appointments, and coordinating meetings
- Provide excellent customer support by addressing inquiries promptly and maintaining phone etiquette
Experience
- Prior office management or administrative experience in a fast-paced environment
- Proficiency with computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Strong organizational skills with the ability to multitask efficiently
- Excellent typing skills along with attention to detail for proofreading and data entry tasks
- Bilingual abilities are a plus for supporting diverse customer needs
- Personal assistant or office support experience that demonstrates strong time management and calendar coordination skills
Join us to be part of a dynamic team where your organizational talents will make a real difference! We value proactive professionals who thrive on keeping operations seamless while delivering exceptional service.
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $18 - $20