What are the responsibilities and job description for the Administrative Assistant position at Indotronix Avani Group?
Job Title: Administrative Assistant
Duration: 6 months with possible extension
Location: Fort Worth, TX 76102
Pay rate: $25/hour on W2
Work Schedule: Monday-Friday, 8am-4pm
Job description:
The Administrative Assistant is responsible for providing administrative and clerical support to ensure the efficient, timely, and accurate processing of records and reports as well as other administrative functions and activities that are needed within the organization.
Responsibilities:
Provides secretarial and administrative support for multiple managers, and their staff
Maintains calendar(s); coordinates meetings; and schedules conference rooms and equipment
Processes invoices, maintains department files and records, distributes mail, and other tasks as assigned
Generates correspondence such as letters and memos with general direction
Gathers, compiles and summarizes information for various special projects and conducts special studies as required
Processes purchasing card statements, travel cards, miscellaneous invoices, and reports time
Coordinates travel arrangements, orders and stocks office supplies for several groups
Provides assistance to other administrative assistants within the organization and the executive offices when requested
Initiates, compiles and prepares various weekly/monthly/quarterly reports timely and accurately
Coordinates and organizes meetings and other department activities
Documents minutes of meetings, capturing action items and individuals responsible for the action items and forwards to attendees
Participates in various special projects assigned by the manager
Skills:
Ability to communicate directly, specifically, and constructively, both verbally and in writing
Knowledge in Microsoft Word, Excel, PowerPoint, Access and Outlook
Demonstrated ability to interface effectively with all levels of employees
Ability to handle confidential and sensitive issues
Expertise in managing general office administration such as calendar management, making travel arrangements, coordinating meetings, conferences, and employee functions
Capacity to multitask supported with ability to set priorities and execute judgment.
Salary : $25