Banquet Coordinator

ESSENTIAL FUNCTIONS:

1. Conduct oneself in a professional manner at all times as an ambassador of Indigo Sky Casino.
2. Work cooperatively with external guests and other members of Indigo Sky to review all agreements and details on the banquets to troubleshoot any issues or concerns.
3. Coordinate and successfully execute a wide variety of banquets and events including but not limited to conferences, VIP events, dinner/lunch banquets, meetings, trainings, weddings, anniversary events, fundraisers and trade shows.
4. Coordinate with Chef or his/her designee on all food and beverage menus for each banquet.
5. Submit event form to appropriate departments for coordination of F&B, IT/Media,, Room Reservations, Purchasing, Room Set Up and Marketing Collateral/Promotional Items..
6. Propose and design décor alongside PD Manager for all banquets within annual budget.
7. Set up/Tear down of banquet or event rooms.
8. Maintain and clean all banquet area (front and back of house) to safety and cleanliness standards. Coordinate with other departments to help maintain cleanliness standards such as but not limited to dusting lighting, vacuum and shampooing of carpets and furniture repair.
9. Prepare and close out all invoices in a timely manner.
10. Coordinate assignments and maintain communication along with PD Manager for banquet staff.
11. Create and maintain internal reporting on banquets year over year.
12. Participate and attend community events, special events, etc. assigned by the Marketing Director.
13. Maintain a positive work environment by communicating with clients, prospects, colleagues, co-workers and supervisors in a professional, friendly, cooperative and helpful manner.

JOB PREREQUISITES:

• Above average oral communication skills
• Excellent customer service
• Problem solving capability

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

EDUCATION: High School, related field experience or equivalent

EXPERIENCE: Previous advanced clerical or secretarial skills required. Previous hotel sales experience preferred. Proficiency with computers with various programs. Computerized hotel reservation system (LMS). Knowledge of general office equipment.

LICENSES OR CERTIFICATIONS: Obtain / maintain Eastern Shawnee Tribe of Oklahoma gaming license.

PHYSICAL REQUIREMENTS: Team Member is regularly required to stand; walk; use hands to finger, handle or feel objects, tools or controls; talk, hear; taste, smell. Team member is occasionally required to sit, reach with hands and arms, and climb or balance. Team Member must frequently lift and/or move up to 10 to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: We maintain an alcohol/drug-free workplace. Work in a fast-paced environment. Perform in casino operations containing smoke and second-hand smoke with high noise level and bright lights. Must be able and willing to work nights, weekends and holidays as needed. Ability to work under pressure. Meet deadlines and goals. Travel may be involved.