What are the responsibilities and job description for the Payroll Specialist position at Indiana Wesleyan University Nursing?
Summary of Position: This position operates within a team that is responsible for all functions of the pay processing for all hourly, administrative, faculty, student, and/or adjuncts and may include Indiana Wesleyan University subsidiaries. Duties may include accurately processing pay, maintaining time keeping records, entering stipends and changes for the pay, reviewing payroll reports for accuracy, and entering direct deposit and tax information for multiple states and jurisdictions.
Because of the wide range of services provided by this team of specialists, selected duties and responsibilities below may be assigned to an individual employee as a primary focus.
The expected hire date would be effective June 22, 2026, in connection with an upcoming retirement.
Duties And Responsibilities
Education
IWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind.
LIMITATIONS AND DISCLAIMER
As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.
Because of the wide range of services provided by this team of specialists, selected duties and responsibilities below may be assigned to an individual employee as a primary focus.
The expected hire date would be effective June 22, 2026, in connection with an upcoming retirement.
Duties And Responsibilities
- Payroll processing of all IWU employees which may include hourly, administrative, faculty, adjunct instructors, and/or student workers
- Enter wage and general ledger data
- Enter leave benefits and deduction changes
- Enter tax and direct deposit information
- Process garnishment and child support payments
- Prorate leave balances for new hires and outgoing employees
- Enter all administrative leave time
- Enter stipends for various additional pays for employees
- Employee Assistance
- Provide tax information to employees regarding tax withholding and W2 forms
- Assist employees with leave (sick/vacation/wellness) and time entry information
- Assist employees with the third-party website for W2 forms
- Assist adjuncts with course and pay information
- Departmental Projects
- Assist in departmental projects and other duties as assigned
- Occasional Saturday hours may be required for university events
- Collaborate with Other Departments
- Work closely with Employee Success & Care (HR) on a daily basis
- Work closely with Academic Affairs on faculty salary information and GL charges
- Provide excellent customer service to all departments when answering questions or providing information/reports
Education
- Associate, bachelor's degree in Business or Accounting preferred
- Minimum of three (3) years of payroll experience
- Basic knowledge of payroll processes and accounting
- Tax knowledge, HR and higher education experience is preferred
- Attention to detail
- Analytical skills
- Time-management skills (ability to meet various deadlines)
- Strong math skills
- Confidentiality
- Good communication skills
IWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind.
LIMITATIONS AND DISCLAIMER
As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.