What are the responsibilities and job description for the Specialist - Document Management position at Indiana University Health System?
Job Info
Specialist- Document Management
Our leaders shape strategic initiatives, develop passionate teams, and work to improve health outcomes. They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that they do . Indiana University Health is seeking individuals who embody these values to join our Quality and Patient Safety team in the role of Specialist-Document Management .
The Specialist-Document Management provides comprehensive support for IU Health's document management program, executing standard, enterprise-wide processes for the creation, revision, approval, and storage of all documents within a single-source repository. This role is vital to increasing the quality, safety, and reliability of clinical and operational processes across all IU Health facilities. The Specialist will deliver education and guidance on document management principles to team members, leaders, and providers within their region and across the broader organization. Additionally, this position assists with team planning, execution, and workflow monitoring, leveraging critical thinking skills to assess operational needs, gather stakeholder input, and propose enhanced, efficient approval processes. Throughout all responsibilities, the Specialist ensures customer-centered support and professionalism while actively promoting program adherence.
Key Relationships
Reports to : Manager-Accreditation and Regulatory
Candidate Qualifications
Candidates for the position will be evaluated according to the following criteria and competencies.
3-5 years experience in project coordination/facilitation required, with 1-3 years experience in working with clinical and or business process flow improvements.
Experience with matrix organization and complex work environment a plus.
Experience exhibiting professional judgment and diplomacy in handling unexpected problems and frequent interruptions is required.
Requires basic proficiency in Microsoft Office 365 (Word, PowerPoint, Excel, SharePoint, Teams).
Bachelor's degree in related field or equivalent years of experience required.
Clinical license and/or other certifications may be required per unit/department specialty according to patient care policies.
Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation’s healthiest states.
IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.
Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.
Job Category: Business Professionals
Posting Date: 2026-06-25T17:38:15 00:00
Locations: 11700 N Meridian St Carmel IN 46032
Job Schedule: Full time
Job Shift: Day