What are the responsibilities and job description for the Purchasing Administrator III position at Indiana State Police (IN)?
To serve as a civilian employee of the Indiana State Police whose primary responsibility is to procure goods and services for the Indiana State Police Department.
- Process procurement requests for goods and services.
- Verify invoices against purchase orders so payments can be made to vendors.
- Communicate with commanders regarding procurement requests to ensure appropriate goods and services are received as requested.
- Review unliquidated requisitions and purchase orders in PeopleSoft to ensure they are correct.
- Obtain telephone quotes for purchases $501.00 to $2,499.00.
- Send out request for quote packages for purchases over $2,500.00.
- Communicate with vendors as needed to complete procurement request.
- Analyze quotes packages when received from vendors and select appropriate vendor.
- Enter requisitions and purchase orders in PeopleSoft.
- Verify invoices against purchase orders so payments can be made to vendors.
- Process supply orders for departments.
- Perform other duties as required.
- Must be a high school graduate or equivalent G.E.D.
- Knowledge of state procurement procedures.
- Ability to work with spreadsheets, databases and specialized software.
- Ability to operate office equipment to include copy machines, calculators and computers.
- Ability to maintain confidentiality.
- Ability to function independently.
- Must be able to access, input retrieve and analyze information using a computer.
- Ability to communicate effectively, both verbally and in writing.
- Must be able to organize, file and retrieve information.
- Must be able to proofread documents for accuracy.
- Must be able to work with minimal supervision, prioritize work and meet deadlines.
Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of their high school transcript or GED certificate, any college transcripts, technical certificates, and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to ISPCivilianJobs@isp.in.gov and indicate your name and the position for which you have applied when forwarding all attachments.