Secretary to Administrative Director and JOC

This position is defined per the Administrative Assistant to the Director and ICTC Board Secretary Agreement.

Position Summary: An employee in this position will perform confidential secretarial/clerical duties for the Indiana County Technology Center: Joint Operating Committee; Professional Advisory Committee; and the Administrative Director. The employee is responsible for greeting visitors, responding to inquiries, directing and screening calls, and providing administrative support. This position involves a high degree of professional judgment, use of independent discretion and has daily involvement with confidential matters.

The Administrative/Board Secretary has access to ICTC’s Administration files, Business files, Personnel files and Student files including health information contained within.

The Administrative/Board Secretary must comply with established policies and procedures.

Required Experience:

-Knowledge of business equipment, Microsoft Office and all other general administrative procedures.
-Knowledge of personnel, student and public relations techniques
-Knowledge of bidding procedures
-Knowledge of current office management techniques
-Knowledge of operating of security systems.
-Knowledge of Roberts Rules and Sunshine Laws.
-Ability to establish and maintain effective relationships with supervisors, district personnel, students and the general public.
-Ability to handle confidential information and material with discretion.
-Ability to maintain complex records and to prepare accurate reports.
-Ability to understand and follow detailed oral and written instructions.
-Ability to use word processing, data base and spreadsheet software.
-Ability to work simultaneously on multiple tasks for multiple personnel and be detailed oriented.
-Skilled in critical thinking and problem solving skills.
-Maintain and exhibit high ethical and moral standards in interacting with Staff, Students and those having business dealings with the Indiana County Technology Center.

Preferred Qualification:

-Any combination equivalent to: graduation from high school supplemented by college-level coursework in business, secretarial science. OR Specialized training, certificate or degree in Secretarial Arts/Office Management is desirable, although extensive experience may be sufficient
-More than four (4) years of experience in office management and/or secretarial work.

Clearance Requirements:
-Arrest/Conviction Report and Certification (Act 24)
-PA State Police Clearance (Act 34)
-FBI Fingerprint Clearance (Act 114)
-Child Abuse Clearance (Act 151)
-Sexual Misconduct/Abuse Disclosure Release Form (Act 168)

Please send your resume to Indiana County Technology Center,
Attn: Administrative Director, 441 Hamill Road, Indiana, PA 15701. EOE

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Retirement plan
• Vision insurance

Work Location: In person