Production Assistant

Job Summary:

The Production Assistant plays a vital role in supporting production operations by handling administrative, technical, and process-driven tasks. This position works closely with the Production Manager to manage job documentation, monitor materials, and maintain accurate inventory records, including paperboard rolls and finished goods. Responsibilities include writing up jobs, scanning and sequencing schedule board tickets, verifying shop floor data, ordering materials, preparing reports, and assisting with job cost reviews. The role requires active participation in the EOS platform, cybersecurity training, and employee culture initiatives. Additional duties include supporting claims processing for damaged paperboard, collaborating on AP meetings, and maintaining linked Excel tools for estimating and inventory management. Strong attention to detail and proactive coordination/collaboration across departments are essential to ensuring efficient workflow and data accuracy.

Key Roles/Responsibilities: (EOS Accountability)

· Support Production Manager

· System Job Creation

· Maintain Production Data

· Reordering Paperboard Materials

Primary Duties/Responsibilities:

· IT Security Compliance—Participate in and adhere to company-provided cybersecurity education and prevention courses, ensuring compliance with IT security policies and best practices to protect company data and systems.

· Participate in the EOS platform—Attend scheduled one-to-one meetings, quarterly discussions, annual reviews, and department meetings. Complete Performance Management documents and quarterly ROCKs and report weekly Scorecard Metrics as assigned.

· Support and actively participate in Culture and Employee Engagement initiatives that promote a positive workplace environment.

· Production Manager support

     o Writing up new and repeat jobs.

     o Receive Paperboard

     o Create Schedule Tickets

     o Review Sheeter, Printer, D/C, and Gluing Job Cards from previous run prior to job input.

     o Update board rolls inventory sheet.

     o Assign finished good item numbers when requested by sales.

     o Track incoming rolls and late POs.

     o Programming and coding project support

· Schedule Board Support

     o Scan Schedule Board tickets to assign to a machine and to sequence into run order, duplicating what is on the manual schedule board.

     o Create, edit, and distribute the 1st shift report. (Schedule)

· Shop Floor Support:

     o Daily review of shop floor data / verify accurate data posting to the ASI database.

     o Balancing finished jobs

          § Finished Goods count matches machine data collection count.

          § Correct number of cases and pallets charged to the job.

          § Correct film weight charged to the job.

          § Correct ink and coating weights charged to the job.

     o Verify counts for Make & Ship jobs.

     o Assist with fixing incorrect Finished Goods load tags.

· Paperboard Claims:

     o Review incoming damaged paperboard rolls and paperwork from Shipping & Receiving

     o Research and fill out claim reports.

     o Submit, Track, and Finalize claims with Accounting Dept. and Job Costing Dept.

· Job Review Meeting Preparation

     o Run Job Costing Data Reports as advised by VP Operations/Procurement

     o Verify accuracy of J-R-3 Reports with Costing/Procurement Manager if necessary.

          § Run Quantities

          § Make Ready Times

          § Machine Run Times

          § Materials: Estimated vs. Actual (rebates included)

          § Sell Price vs. Job Cost

     o Enter Data in Job Review Meeting Templates

     o Print out Data for Tuesday’s Bi-Weekly Meeting

· Participate in AP meetings.

     o Verify raw material specifications.

· Update finished goods items after the sales order is entered.

· Run reorder report and board requirement sheets for Estimating Dept (Stock items and Ingles Sleeves)

· Update and maintain linked Excel Files that are needed to run the board requirement sheets.

· Calculate case sizes and Tl-Hl’s for estimating or sales.

· Update and maintain the rotisserie dome sheet.

· Manage year-end inventory valuations (LIFO-FIFO) for roll stock, window film, and cases.

· Perform other duties as required.

Required Skills/Abilities:

·Excellent verbal and written communication skills.

·Excellent active listening skills.

·Excellent organizational skills and attention to detail.

·Excellent time management skills with proven ability to meet deadlines.

oPrioritizes workload efficiently.

oAbility to anticipate and address upcoming needs.

·Strong analytical and problem-solving skills.

oDemonstrates a strong mathematical background.

·Ability to adapt to the needs of the organization and employees.

·Working knowledge of:

oExperience or Working Knowledge of Microsoft Office Suite 365 (Word Processing, Spreadsheets, Presentation Models, Calendar/Scheduling, Task Manager, SharePoint) is needed.

§Ability to work with and create macros is preferred

§Ability to update tablet OSs is preferred

oExperience or Working Knowledge of the following Management Platforms is preferred.

§ERP (Enterprise Resource Planning) – Advantzware

§WES/OEE (Warehouse Execution System/Overall Equipment Effectiveness)– Vorne

§PMS (Performance Management System) – PrimaLogik

Education and Experience:

·Required: Associate’s degree (or equivalent business experience) in Business Management, Materials Science and Technology Engineering, or another related field

·Preferred: Bachelor’s degree (or equivalent business experience) in Business, Technology Engineering, or another related field

·2 years of relevant experience preferred

Physical Requirements:

General Physical Requirements:

Standing/Sitting – job requires prolonged standing, sitting, or both.

Walking – required for extended periods or over long distances.

Reaching/Handling – frequent reaching, grasping, and/or fine motor skills are necessary.

Sensory and Communication Abilities:

Hearing Requirements – ability to hear alarms, machinery, or verbal instructions in a noisy environment.

Visual Requirements – close-up work, reading fine print, and frequent use of computer screens.

Speech/Communication – clear verbal communication with team members or customers.

Dexterity and Coordination:

Manual Dexterity – fine motor skills are needed for tasks like assembly, machine operation, or typing.

Work Schedule and Fatigue Considerations:

Shift Work – Monday – Thursday 7:45 AM – 4:00 PM, Friday 8:00 AM – 3:00 PM

Overtime Requirements – The position is designed to be completed within a 40-hour workweek; however, additional hours may be needed to meet business demands.

PPE (Personal Protective Equipment) Requirements:

Closed-Toe/Closed-Heel Shoes are required for safety.

This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.