What are the responsibilities and job description for the Asset & Data Systems Implementation Manager - Public Works position at Indian River County Board of County Commissioners?
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The position supports the operations of the Public Works Department by coordinating permitting software activities, managing documentation, and facilitating communication across Public Works divisions on the implementation of the integrated development permitting software conversion and data migration. This position; leads the implementation and ongoing management of the departments permitting software system, provides ongoing staff training and technical support, and ensures data accuracy and workflow efficiency; will be the lead for data migration of electronic and paper files into the new software system and shall be responsible for establishing an electronic filing system for all Public Works related documents; will assist with interdepartmental systems implementation, development review asset management, maintain records, and supports continuous improvement efforts to enhance permitting processes and customer service within the Public Works Department. This position reports directly to the Public Works Director.
An associate’s degree in public or business administration, or related field from an accredited college or university. At least three (3) years of progressively responsible experience within municipal government or public works operations, with at least one (1) year directly involved in permitting software administration and data systems implementation or systems conversion.
Or High School Diploma and at least six (6) years of progressively responsible experience within municipal government or public works operations, with at least two (2) years directly involved in permitting software administration and data systems implementation or systems conversion.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong supervisory and leadership skills.
Ability to prioritize/e tasks and to delegate them when appropriate.
Ability to function well in a high-paced and at times stressful environment.
Basic understanding of how to operate standard business equipment.
Proficient with Microsoft Office Suite or related software.
Proficient in development review permitting software.
Knowledge of accounting, financial planning, and budgeting.
Ability to analyze information and make judgment decisions.
Ability to maintain and update logs, files, and records with a high degree of accuracy.
Ability to prepare correspondence and reports.
Ability to effectively interact and establish working relationships with staff and the public.
Ability to research documents.
Environmental Conditions
Prolonged periods sitting at a desk and working on a computer. Must be able to lift 15 pounds at times.
Supplemental Information
This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.
Job Description / Ada Acknowledgement
ATTESTATION
I understand that a qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
I have read the job description for the above position and understand the job duties, requirements, and responsibilities for the position. I attest that I am able to perform the essential functions as outlined in the job description either with or without accommodation. I understand that if I require accommodation, I will contact the Human Resources Department to request accommodation.
If I have any questions about the job duties described in the above job description, I should discuss them with my immediate supervisor or a member of the Human Resources staff.
I have discussed any questions I may have had about this job description prior to signing this
form.
__________________________ __________________________
Employees Signature Date
__________________________ __________________________
Employees Name (Please Print) Employee Number
Take a peek at what our beautiful County has to offer –
Indian River County
- THIS POSITION IS EXEMPT FROM VETERANS' PREFERENCE*
The position supports the operations of the Public Works Department by coordinating permitting software activities, managing documentation, and facilitating communication across Public Works divisions on the implementation of the integrated development permitting software conversion and data migration. This position; leads the implementation and ongoing management of the departments permitting software system, provides ongoing staff training and technical support, and ensures data accuracy and workflow efficiency; will be the lead for data migration of electronic and paper files into the new software system and shall be responsible for establishing an electronic filing system for all Public Works related documents; will assist with interdepartmental systems implementation, development review asset management, maintain records, and supports continuous improvement efforts to enhance permitting processes and customer service within the Public Works Department. This position reports directly to the Public Works Director.
- Performs accurate data entry, scanning, and uploading existing documentation into the County’s development review & permitting management systems as part of data conversion process.
- Develop informational and training materials for departmental employees and public users of the department permitting applications.
- Provides comprehensive support in all aspects of Public Works permitting, including application intake, tracking, documentation, and coordination among relevant divisions as part of establishing a streamlined electronic permitting & development review process.
- Serves as the primary liaison for permitting and permitting software between Public Works divisions—including Administration, Engineering, Land Development, including Land Development, Right of Way (ROW), Single Family Residential Driveway ROW, Type C Flood Management Systems Permits to facilitate effective communication and workflow.
- Leads the implementation, conversion, post-implementation and ongoing management of permitting software systems in collaboration with department leadership.
- Provides training and documentation for end users for all modified and new systems. Make updates to the system and processes as needed.
- Maintains accurate electronic and physical records, ensuring data integrity, accessibility, and compliance with County standards.
- Serves as the Division liaison for new employee training in permitting software and procedures.
- Demonstrates strong interpersonal and written communication skills while interacting with internal departments, external agencies, contractors, and the public.
- Assists with special projects and research assignments aimed at improving permitting processes and interdepartmental coordination.
- Participates in continuous improvement initiatives, offering recommendations to enhance efficiency, documentation accuracy, permitting workflows, and customer service within the Division.
- Provide ongoing support to facilitate operational alignment with permitting systems.
- Performs other related duties as assigned.
An associate’s degree in public or business administration, or related field from an accredited college or university. At least three (3) years of progressively responsible experience within municipal government or public works operations, with at least one (1) year directly involved in permitting software administration and data systems implementation or systems conversion.
Or High School Diploma and at least six (6) years of progressively responsible experience within municipal government or public works operations, with at least two (2) years directly involved in permitting software administration and data systems implementation or systems conversion.
- Data migration, digital archiving, or electronic document management required.
- Experience leading or supporting software implementation projects (preferably enterprise or permitting-related systems) required.
- Experience providing technical support or end-user training required.
- Must possess a valid Florida Driver’s License.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong supervisory and leadership skills.
Ability to prioritize/e tasks and to delegate them when appropriate.
Ability to function well in a high-paced and at times stressful environment.
Basic understanding of how to operate standard business equipment.
Proficient with Microsoft Office Suite or related software.
Proficient in development review permitting software.
Knowledge of accounting, financial planning, and budgeting.
Ability to analyze information and make judgment decisions.
Ability to maintain and update logs, files, and records with a high degree of accuracy.
Ability to prepare correspondence and reports.
Ability to effectively interact and establish working relationships with staff and the public.
Ability to research documents.
Environmental Conditions
Prolonged periods sitting at a desk and working on a computer. Must be able to lift 15 pounds at times.
Supplemental Information
This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.
Job Description / Ada Acknowledgement
ATTESTATION
I understand that a qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
I have read the job description for the above position and understand the job duties, requirements, and responsibilities for the position. I attest that I am able to perform the essential functions as outlined in the job description either with or without accommodation. I understand that if I require accommodation, I will contact the Human Resources Department to request accommodation.
If I have any questions about the job duties described in the above job description, I should discuss them with my immediate supervisor or a member of the Human Resources staff.
I have discussed any questions I may have had about this job description prior to signing this
form.
__________________________ __________________________
Employees Signature Date
__________________________ __________________________
Employees Name (Please Print) Employee Number