Administrative Assistant

At Indian Hill Schools, we know that exceptional schools are powered by exceptional people—and that includes the individuals who keep everything running seamlessly behind the scenes. As a consistently top-ranked district and a recognized Top Workplace, we take pride in building a culture where every role matters and every person contributes to student success.

We are seeking a dynamic, highly organized Administrative Assistant to serve as the welcoming face and operational heartbeat of Indian Hill Primary School. This role is far more than clerical support—it's an opportunity to be at the center of a vibrant school community, connecting students, families, and staff while ensuring each day runs smoothly.

In this position, you'll play a key role in creating a positive and efficient environment where young learners can thrive. From coordinating daily operations and managing important communications to supporting staff and building meaningful relationships with families, your work will directly impact the experience of everyone who walks through the doors.

The ideal candidate brings energy, attention to detail, and a genuine passion for working in a school setting. If you enjoy being the go-to person, thrive in a fast-paced environment, and take pride in making things happen, this is a place where your contributions will be valued, and your impact will be felt every single day.

If you're ready to be part of a supportive, high-performing team and make a difference in the lives of students and families, we'd love to meet you. 

1. Experience working in schools
2. Experience working in an office setting

1. Complete a wide variety of secretarial/clerical work to provide organizational support for the efficient and effective operation of the District.
2. Provide organizational/secretarial/clerical support services in accordance with District policies and administrative guidelines, Operating Standards for Ohio Schools, and the provisions of State and Federal law.
3. Perform organizational/secretarial/clerical duties building administrators and building staff as assigned.
4. Collect necessary data, maintain records, and prepare and submit reports for District services and programs as required by the Ohio Department of Education, the United States Department of Education, the District as assigned.
5. Maintain records as required by law, District policy/administrative guidelines, including confidential information, records, and files as required.
6. Process incoming and outgoing voice and data communications; handle routine correspondence independently; process all confidential correspondence, information, and reports in an appropriate manner, as required.
7. Answer telephones, greet visitors, and expedite questions and requests in a courteous and diplomatic manner.
8. Organize and maintain appointment/meeting calendar, building activity and events calendar, and schedule of District functions.
9. Manage the overall office operation of the school, including student attendance, scheduling, payroll and other fiscal functions.
10. Operate office equipment and technology effectively and arrange for the timely maintenance and repair as needed.
11. Establish and maintain positive relationships with students, parents, teachers, District staff, and community.
12. Communicate and collaborate effectively with teachers, administrators, and school/District staff.
13. Requisition and acquire material, supplies, and equipment as needed to carry out functions of the Building/Department.
14. Perform fiscal functions, including making and safeguarding receipts, deposits, and fiscal oversight in accordance with District policy/administrative guidelines and state/federal law.
15. Take all necessary and reasonable precautions to protect students, staff, equipment, materials, and facilities.
16. Participate in professional development training as assigned.
17. Meet the professional expectations of attendance, suitable attire and decorum, participation in school and District meetings/functions, and support of District initiatives.
18. Respond to specific requests from the Principal/District Administrator(s) on matters affecting the program and operation of the District.

1. High School diploma or equivalent; additional professional training preferred.
2. Successful experience in a business office and/or school office environment.
3. Able to create written communiqués and complete required reports.
4. Excellent keyboarding and general office skills.
5. Proficient in computer skills and knowledge of applications, such as Google Docs, Microsoft Word and Excel, necessary to access and disseminate District email and student management system and other relevant information in a timely manner.
6. Excellent telecommunication and organizational skills.
7. Good health and good attendance record.
8. Additional qualifications as the Board of Education may require.

1. Able to access office, meeting rooms, workroom, and appropriate areas of school and District property and facilities.
2. Strong communication and interpersonal skills.
3. Able to lift and move objects such as boxes of paper, books, and related materials.
4. Able to work successfully with students, teachers, support staff, administrators, parents, and the community.
5. Able to plan ahead, yet remain flexible enough to adapt to new situations or react to emergencies.
6. Able to interact well with other people, but also able to work independently.

1. Serve as a role model for students in how to conduct themselves as citizens and as responsible, human beings.
2. Demonstrate a belief in and practices ethical principles and democratic values.
3. Keep up-to-date and knowledgeable of emerging technologies and skills, educational issues and District-related matters.
4. Perform other job functions as assigned.

1. Occasional operation of a vehicle under inclement weather conditions.
2. Occasional exposure to blood, bodily fluids, and tissue.
3. Occasional interaction among students with behavior challenges.

The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the District.  In addition, the employee shall be free of any substance, prescribed or otherwise, that impairs the employee's work performance or the safety of others while on duty.

An Equal Opportunity Employer