Administrative Assistant - Our Ways

ICS OVERVIEW

Indian Community School (ICS) is a private, faith-based school in Franklin, Wisconsin, serving approximately 360 intertribal students in K4–8th grades. Our school is centered around Native American values, Indigenous teachings, and a commitment to weaving language and culture into every part of the learning experience.

POSITION OVERVIEW

The Administrative Assistant – Our Ways provides day-to-day administrative and clerical support to the Our Ways Department while creating a warm, inviting environment for students, families, staff, and guests. This role supports cultural programming, event logistics, departmental communication, and daily office operations. The ideal candidate is organized, approachable, detail-oriented, and excited to contribute to a department that centers American Indian culture, language, traditions, and the Seven Sacred Gifts.

KEY RESPONSIBILITIES

Administrative Support

• Serve as a welcoming presence for students, staff, families, and guests visiting the Our Ways office.
• Provide clerical and organizational support, including maintaining digital files, inventories, and departmental records.
• Schedule meetings and events, coordinate technology needs, reserve spaces, and prepare agendas and minutes.
• Draft and prepare departmental communications, flyers, calendars, and internal/external correspondence.
• Coordinate travel arrangements for staff and guests.
• Support field trip processes, including permission slip coordination and information tracking.
• Perform assigned school duties (bus, hallway, breakfast, recess, lunch, etc.).
• Follow all State Laws regarding mandatory reporting.
• Complete additional tasks to support departmental operations as needed.

Cultural Support

• Serve as host for Our Ways guests, ensuring a respectful and welcoming experience.
• Assist with planning and logistics for cultural programs—including camps, powwow, round dance, community nights, and other events.
• Partner with Communications & Marketing to submit event details and support the creation of flyers and promotional materials.
• Maintain permissions, photographs, and videos from events in accordance with ICS expectations.
• Participate in cultural learning by integrating American Indian culture, language, traditions, and the Seven Sacred Gifts into daily work.
• Work closely with the Our Ways team and other school departments to support cultural programming and schoolwide initiatives.
• Engage with community partners to support event needs, resource identification, and culturally aligned programming.
• Uphold professionalism, confidentiality, and a high level of customer service in all interactions.

QUALIFICATIONS:

• Three (3) years of experience in administrative and staff support preferred.
• Strong written and verbal communication skills.
• Proficiency with Google Suite (Docs, Sheets, Slides).
• Ability to manage documents, reports, spreadsheets, and basic administrative tasks.
• High attention to detail and confidentiality.
• Knowledge of Native language and woodland culture preferred.

BENEFITS SUMMARY

• Free dental and vision insurance
• Health coverage with employer-funded HRA
• Short- and long-term disability and life insurance at no cost
• 401(k) with generous employer match
• Culturally grounded environment with access to 180 acres of nature and wellness supports

Job Type: Full-time

Pay: $18.25 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $18 - $24